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Special Events Planner

2 weeks ago

Caledonia, Canada Caledonia Agricultural Society Full time

or equivalent experience
**Area of Work Experience**:

- University or college
- Tourism associations
- Sports and entertainment facilities
- Multi-purpose facilities
- Convention centre
- Conference and meeting planning companies
- Conference centres
- Community service organization
- Business
**Business Equipment and Computer Applications**:

- MS Excel
- MS PowerPoint
- MS Windows
- MS Word
- MS Office
- MS Outlook
**Planning and Management Skills**:

- Research and design special events programs
- Promote conference and meeting services or special events
- Prepare final financial and other reports
- Plan for social events and guest programs
- Plan for traffic and crowd control and security
- Plan schedules, goals and objectives
- Plan and arrange for trade shows and exhibits
- Develop marketing and communication plans
- Develop media strategies and public relations activities
- Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
- Manage Event Logistics
- Develop sponsorship, partnership or fundraising programs
**Transportation/Travel Information**:

- Valid driver's licence
**Work Conditions and Physical Capabilities**:

- Fast-paced environment
- Work under pressure
- Attention to detail
- Tight deadlines
**Administrative and Coordination Skills**:

- Administer revenues and expenditures and assist in preparing financial reports
- Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
- Implement social programs, food and beverage, transportation, and other services
- Confirm and co-ordinate speakers
- Assist in site selection and attend to related details
- Assist in budget preparation
- Arrange for production or purchase of promotional products
- Co-ordinate media services
- Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
- Co-ordinate and monitor conference and meeting activities and attend to related details
**Personal Suitability**:

- Initiative
- Effective interpersonal skills
- Flexibility
- Accurate
- Team player
- Excellent oral communication
- Excellent written communication
- Client focus
- Organized
**Student status**:

- Full time enrollment