Bilingual Administrative Assistant

1 week ago

Mississauga, Canada Vantive Full time

Vantive is a vital organ therapy company on a mission to extend lives and expand possibilities for patients and care teams everywhere. For 70 years, our team has driven meaningful innovations in kidney care. As we build on our legacy, we are deepening our commitment to elevating the dialysis experience through digital solutions and advanced services, while looking beyond kidney care and investing in transforming vital organ therapies. Greater flexibility and efficiency in therapy administration for care teams, and longer, fuller lives for patients— that is what Vantive aspires to deliver.

We believe Vantive will not only build our leadership in the kidney care space, it will also offer meaningful work to those who join us. At Vantive, you will become part of a community of people who are focused, courageous and don’t settle for the mediocre. Each of us is driven to help improve patients’ lives worldwide. Join us in advancing our mission to extend lives and expand possibilities.

**Your Role**:
**What you'll be doing**:
**A. General Office Administration**
- Manage day-to-day office operations,
- Maintain office supplies inventory and order supplies as needed.
- Prepare and distribute internal communications, reports, and documentation.
- Supporting with mailing, shipping and receiving
- Assist with scheduling meetings, events, coordinating travel arrangements, and managing calendars for team members.
- Ensure a clean and organized office environment.

**B.**Vendor/PO Management**:**
- Liaise with vendors and service providers to negotiate contracts and manage ongoing relationships.
- Monitor vendor performance and ensure compliance with service agreements.
- Process invoices and maintain accurate records of all transactions related to vendors.
- Assist in identifying and sourcing new vendors to meet company needs.

**C.**Facilities Maintenance**:

- Oversee maintenance requests and coordinate repairs with external contractors and service providers.
- Conduct regular inspections of the office to ensure compliance with health and safety regulations.
- Serve as a point of contact for facility-related issues and concerns.

**D. Translation Services**:

- Light translation for internal communication and documents.
- Managing translation services requests across departments.

**What you'll bring**:

- Bachelor's or Diploma in Business Administration or similar
- 3 - 5 Years of corporate experience with a global organization
- Must be Bilingual (French/ English)
- Proficient Verbal and Written French and English
- Proficient with Microsoft Suite of products
- Baxter is committed to supporting the need for flexibility in the workplace. We do so through our flexible workplace policy which includes a minimum of 3 days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission._

LI-BT1

**Reasonable Accommodation**

**Recruitment Fraud Notice**

Vantive has discovered incidents of employment scams, where fraudulent parties pose as Vantive employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.

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