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Property Administrator

3 weeks ago

Gatineau, Canada Crombie REIT Full time

**Property Administrator**

**Location: Montreal / Ottawa / Gatineau**

Headquartered in New Glasgow, NS, Crombie has been recognized as one of Atlantic Canada’s Top Employers year after year. Here are a few more reasons why we all love where we work:

- Flexible, hybrid work schedules and locations;
- Funding assistance for professional dues and furthering education;
- An on-site fitness facility, or subsidized fitness centre memberships;
- Corporate discount rates;
- Professional development programs to help you grow and succeed; and
- A strong, diverse culture that promotes thought leadership and interdepartmental collaboration.

**Who we are**:
We are one of the country’s leading Canadian REIT’s, we’re community minded and committed to helping build the future of sustainable real estate. We hire people who are passionate about real estate, growing their communities, and who are committed to our values. Being supported in your professional development, having your contributions and unique talents valued, feeling a sense of challenge and purpose, and being surrounded by a highly engaged team that loves what they do are just a few of the reasons to join our growing team.

**Position Summary**:
We have an exciting opportunity to join Crombie REIT in the role of Property Administrator, based out of our Montreal Office and reporting to the Senior Property Manager, the Property Administrator will play a key role in supporting Montreal office. Duties for the Property Administrator include but are not limited to;
- Processes Operations payment documents, including invoices, for all required information and authorization and tenant recharges.
- Serves as the primary point of contact for internal stakeholders, as well as suppliers, regarding property level invoice processing and payment inquiries.
- Acts as the SAP timekeeper for assigned portfolio/region.
- Works with the AP team to reconcile vendor accounts, as required.
- Identifies problems and discrepancies from vendor correspondence, internal inquiries or based on system reports.
- Provides ownership for data entry for various operational systems including monthly accruals into Yardi, ESG data (utility, waste, and project input) into Measurable, updated tenant contact information for EMNS and Yardi, Sales data input and other Yardi data input (fixed asset, contractor information, etc.).
- Assists in the monthly AR collection.
- Collects, maintains, and verifies tenant insurance for lease compliance.
- Collects and verifies contractor Insurance, WSIB, and Contractor Compliance forms.
- Assists with tenant accounts reconciliations, initiates collection escalation activities to ensure that rents are paid on a timely basis.
- Assist in preparing, compiling, assembling, and ensuring the accuracy and quality of all monthly, quarterly, and annual report(s) for respective properties in consultation with the various departments as required.
- Maintain all lists, including, but not limited to portfolio lists, tenant lists, emergency manuals, contact lists, site plans, floor plans, and others as required.
- Administers service contract preparation, tendering, analysis and documentation.
- Provides support to Property Managers as point of contact for tenant issues and inquiries including collections.
- Prepares weekly and monthly portfolio reporting by taking minutes and compiling update notes.
- Prepares and administers tenant notices, records, updates, and distributes documentation and correspondence for building maintenance/repairs, HVAC, site services, parking records, etc.
- Provides ownership of data collection (Roof reports, backflows, Stormceptors, grease traps, Fire Safety)
- Provides superior customer service to all Crombie employees, clients, and suppliers by responding professionally and promptly to all questions, inquires and requests.
- Completes other duties and special projects as assigned.

If you are interested in this opportunity, please submit a Cover Letter and Resume.
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- **Administrateur immobilier**
**Lieu : Bureau de Montréal**

Basée à New Glasgow, en Nouvelle-Écosse, Crombie est reconnue comme l’un des meilleurs employeurs du Canada atlantique année après année. Voici quelques autres raisons pour lesquelles nous aimons tous l’endroit où nous travaillons:

- Horaires et lieux de travail flexibles et hybrides;
- Financement des cotisations professionnelles et l’éducation;
- Une installation de conditionnement physique sur place ou l’adhésion à un centre de conditionnement physique subventionné;
- Les forfaits corporatifs;
- Des programmes de perfectionnement professionnel pour vous aider à croître et à réussir;
- Une culture forte et diversifiée qui favorise le leadership éclairé et la collaboration interdépartementale.

**Qui nous sommes**:
Nous sommes l’un des plus importants FPI canadiens, n