Administrative Assistant

5 days ago

Burlington, Canada GraceMed Full time

**Job Title: Administrative Assistant - Plastic Surgery/Aesthetic Clinic**

**Location: Burlington, ON**

GraceMed is a fast-growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, and medical-grade skincare. We are a caring organization with world-class medical professionals, that incorporates state-of-the-art technology with industry-leading procedures to provide best-in-class care for patients. With our high-quality service delivery model, our mission is to provide the very best advice and treatments tailored for each patient’s individualized needs.

Come join this close-knit team and help shape the future of a young, growing company. We are looking for people who are passionate about building and who thrive on the rush of taking initiative as we drive toward our North American expansion goals.

**Key Responsibilities**
- Ensure all patient demographics are correct and updated as needed
- Manage all incoming calls related to pre-op, post-op and surgery.
- Manage all incoming faxes
- Booking appointments for all providers in the clinic.
- Scan documents for filing in the EMR system.
- Performing financial transactions such as debit, credit card and cash
- Dealing with courier and lab services
- Maintaining cleanliness of reception area, waiting room and patient rooms.
- Other responsibilities as needed

**Skills & Qualifications**
- Previous customer focused role and/or clinic experience in plastic surgery or aesthetics preferred
- Strong organizational and time management skills,
- Self-starter, with a proven track record of high performance
- Outstanding communication skills and excellent phone demeanor
- Extremely high proficiency in technology and software programs and the ability to learn new programs quickly
- Excellent written and verbal communication skills
- Ability to handle confidential information
- Engaging personality and optimistic outlook
- EMR experience an asset.

**Employee Benefits**:

- Competitive salary
- Employee benefits plan (External and Internal)
- Staff discount on medical-grade skin care and aesthetic services
- Warm and personable team-based atmosphere

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