Bookkeeper/office Administrator

**Position**:Bookkeeper & Office Administrator

**Type**: Full
- time, 4 days per week for peak season with flexibility to move down to 3 days off peak

**Organization**:Experiences Canada

**Overview**

**Bookkeeping Responsibilities**:
This position would is responsible for the record keeping of financial transactions and the posting them to the appropriate accounts. This work requires strong time management and organizational skills as well as exceptional attention to detail.
- Overall Main Responsibilities include, but are not limited to:_
- Accounts Receivable - enter customer iInvoices and payments; update details in project software
- Banking - Conducting daily banking transactions - check bank for EFT deposits, create bank slips for cheque deposits, update deposit information by project, enter deposits
- Accounts payable - code/enter vendor invoices and setup for payment
- Credit cards - download credit card statements, gather all receipts, complete credit card worksheets with coding and taxes and enter in to accounting system
- Processing expense claims
- Inventory counts periodically
- Confirm accuracy of transactions through account reconciliations
- Filing invoices, claims, deposits, credit card transactions, etc.
- Additional related duties as assigned

**For Office Administration**:
This position entails sustaining a the collegial and positive fantastic workplace environment through excellent communication, organizational skills effectiveness and ability to multi-task.

Overall Responsibilities include but are not limited to:

- Answer incoming phone calls and handle / manage other communications
- Maintain the office phone system
- Control of the file system for finance (physical and online)
- Greet customers and guests as required
- Organize and maintain the common areas of the office
- Carry out errands and general office clerk responsibilities
- Arrange travel and related bookings such as by making hotel reservations and other necessary reservations
- Assist with Annual General Meeting and quarterly Board of Directors meetings as needed
- Provide support to staff when needed such as help to coordinate staff or guest meetings, arrange catering, setup of meeting room AV and so on.
- Arrange events as requiredManage the storage room and track and update product inventory (swag; clothing etc.)
- Keep an inventory of the office supplies and re-order as needed
- Upkeep Oversight for the inventory and condition of office hardware and tech equipment as required
- Assist at Experiences Canada’s offsite public events from time to time
- Perform other related duties as assigned

**Required Qualifications**
- Certificate in bookkeeping, or equivalent
- Minimum of 5 years bookkeeping experience and office work
- Strong knowledge of computer programs such as MS Word, Excel, QuickBooks, or other accounting software
- Exceptional organizational, time management and interpersonal skills with the ability to multi-task and adapt to changing priorities
- Data entry skills for volume and accuracy
- Excellent communication skills, both written and verbal

**Desired Skills**
- Exceptional attention to detail
- Produces work with a high level of precision and accuracy
- Excellent communication skills, both written and verbal
- Analytical and solution oriented
- Excellent research and problem-solving skills
- Awareness of the Not-for Profit industry
- Interest in youth programs
- Bilingual an asset

**Compensation**

Will be commensurate with experience and will be in the range of $36K to $44K for 4 days per week. Peak season is considered from Sept 1 to March 30th. Group benefits, 2 weeks vacation, summer hours, off between Dec 25th and Jan 1st.

Pay: $36,000.00-$44,000.00 per year

**Benefits**:

- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- On-site parking
- Paid time off

Work Location: Hybrid remote in Ottawa, ON K2A 1H1