Financial Administrator

**Financial Administrator**:
**Job ID**:

- 231331

**Posting status**:

- Open

**Organization**:

- Ontario Clean Water Agency

**Division**:

- Information Technology

**City**:

- Mississauga

**Position(s) language**:

- English

**Job term**:

- 1 Permanent

**Job code**:

- 20203 - Financial Officer 2 (B/U)

**Salary**:

- $1,246.48 - $1,525.83 Per week*
*Indicates the salary listed as per the OPSEU Collective Agreement.
- The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them build healthy sustainable communities and organizations and provide safe and reliable drinking water to thousands of Ontarians each day.

**Join our team as a Financial Administrator with OCWA**

In this role you will provide financial administrative support including processing accounts payable, accounts receivable, staff travel and expense claims, ERP report reconciliations, and vendor payments. You will also provide general administrative support as required.
- Location: (Hybrid Work Model)_

**About the job**:** Key Responsibilities**
- Prepare annual departmental budgets with input from management. Reconcile departmental budgets and assist in the coordination of financial analysis of the departmental budget including forecasting and actual expenditures, identify and investigate actual versus budget variances, as well as, the development of comprehensive financial analysis reports.
- Validate chart of accounts/codes and input/output documents, purchasing card and electronic billing statements and appropriate delegation of authority; and ensure that reporting formats and templates meet reporting requirements. Track problems, reconcile discrepancies, and initiate follow-up action as required.
- Process invoices and journal entry functions for the departments by verifying that financial transactions are accurate, complete and within approved budget/funding policy, have been approved by appropriate delegated authorities and are processed in accordance with OCWA policies, guidelines and directives. Ensure that information in Enterprise Resource Planning (ERP) and other relevant systems for departments is accurate.
- Prepare monthly invoices to clients for departmental services for the Agency ERP and other systems. Work with the Project Managers, investigate and resolve issues with the payment process to contractors/consulting engineers to ensure that payments are made accurately and to the appropriate projects.
- Compile and prepare various regular and ad/hoc financial data/ information, financial/ accounting/statistical and special reports (e.g. group utilization, year-end financial reports, flow through revenue, variances, commitments, projected expenditures for fiscal year, actual expenditures to date, etc.).
- Review expense claims and advises Directors/VP of any inconsistencies prior to approval in ERP and other systems. Advise staff on how to make corrections in on expense claims.
- Maintain and ensure original files and original receipts are centrally filed.
- Provide advice on and explain accounting and financial administration procedures related to project accounting, accounts payable and accounts receivable to staff, managers and suppliers.
- Provide general administrative support as required.

**What you bring to the team**:
**Knowledge**:

- Knowledge of accounting principles and processes, reporting, information flow within ERP system to balance and reconcile General Ledger and Project level reports.
- Knowledge and understanding of project accounting principles and practices.
- Knowledge and experience with Microsoft Office Suite specifically Excel.
- Knowledge and understanding of content of acts, regulations and manuals (i.e., Generally Accepted Accounting Principles (GAAP) and International Financial Reporting Standards, IFRS
- Knowledge of the Construction Act with respect to holdback amounts, payment timelines, payment certificates, certificate of substantial performance, liens, etc. is beneficial.

**Skills and Ability include**:

- Strong analytical and problem solving skills to utilize complex mathematical concepts to: produce complex reports; identify trends or anomalies in financial reports; provide recommendations to branch management.
- Good organizational skills, accuracy and attention to detail to establish work priorities, organize daily activities, ensure the timely and accurate completion of work, and develop and maintain various filing, banking, payment and ERP system databases.
- Excellent oral and written communication skills to produce written documents and other communications, and to discuss processes with internal and external stakeholders, explain in detail, accounting, financial administratio