Bookkeeper & Office Manager
5 days ago
**Job Opportunity: Bookkeeper & Office Manager**
**Location**: Mississauga, Ontario, Canada
**Employment Type**: Full-Time | Permanent
**Work Arrangement**: On-site
**Start Date**: Immediate
**About Us**
We are a 40-yr old, well established manufacturing organization in Mississauga, Ontario. We also have some business operations in United States. We manufacture high quality Flatbed Industrial Printers which is sold across North America. Our portfolio includes multiple companies under one umbrella, each with unique financial and operational needs. We are seeking a highly organized and detail-oriented **Bookkeeper & Office Manager** to oversee financial and administrative functions.
**Key Responsibilities**
**Bookkeeping Duties (Multi-Company & Manufacturing Focus)**
- Maintain complete and accurate financial records for multiple entities within the group using accounting software.
- Perform full-cycle bookkeeping including journal entries, general ledger maintenance, and trial balance preparation for each company
- Manage accounts payable, ensuring timely vendor payments after due approvals and matching with Purchase orders and Packing list. Coordinate with vendors for bills, payment processing and reconciliations.
- Manage accounts receivable and customer invoicing across entities in a separate production ERP software. Follow-up from customers for overdue receivables.
- Keep control on ageing analysis for Vendors as well as Customers.
- Reconcile bank accounts, credit cards, and intercompany transactions
- Track and reconcile inventory purchases while maintaining material inward register.
- Supporting operations in inventory count and valuation of cost of goods sold.
- Prepare monthly and quarterly reportsfor each company as a synopsis of financial position.
- Prepare and file GST/HST returns.
- Coordinate with U.S.based accountants to support their federal and state tax filings.
- Coordinate with Canada Auditors and provide the documents required for audit purposes.
**Office Management Duties**
- Oversee daily office operations and ensure smooth workflow across departments
- Manage office supplies, equipment maintenance, and vendor relationships
- Coordinate staff schedules, meetings, and internal communications
- Maintain organized filing systems for financial and operational records
- Perform any other duties or tasks as assigned, including ad hoc financial analysis, reporting, or administrative support
**Qualifications & Skills**
- Diploma or certificate in Accounting, Business Administration, or related field
- Minimum 3+ years of experience in bookkeeping and office administration, preferably in a manufacturing or multi-entity environment
- Proficiency in accounting software. Experience in Sage 50 will be preferred.
- Advanced knowledge of Microsoft Excel and other office software
- Excellent organizational and multitasking abilities
- Strong interpersonal and communication skills
**What We Offer**
- Competitive salary and extended health benefits
- Be a part of growing organization and Opportunities for career growth.
- Supportive team environment with ongoing training
**How to Apply**
**Job Types**: Full-time, Permanent
**Language**:
- English (required)
Work Location: In person
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