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Bookkeeper/office Manager

2 weeks ago

Mississauga, Canada Lexaltico LLP Full time

**Job Overview**:
**Previous experience** **in a real estate brokerage will be considered a strong plus**, as well as familiarity with **LEAP software and legal accounting procedures**. In this dual role, you will be responsible for maintaining accurate financial records, managing trust and general reconciliations, and supporting the administrative operations of the firm.

**Key Responsibilities**

**Bookkeeping Duties**:

- **Manage day-to-day bookkeeping** for the firm, including data entry and maintaining accurate financial records
- **Handle trust and general account reconciliations**, ensuring compliance with legal trust accounting standards and regulations
- Prepare and process **banking transactions**, including deposits, wire transfers, and account reconciliations
- Assist with **invoicing** and **accounts payable/receivable**:

- Prepare **monthly financial reports** and collaborate with the firm’s Managing Partner's for financial analysis
- Oversee **payroll administration** and ensure timely payments to staff
- Maintain **accurate records of disbursements** and case-related expenses
- Assist with **financial audits** and ensure all transactions comply with regulatory requirements
- Work with the firm’s leadership on **budget tracking** and **financial planning**

**Administrative Duties**:

- **Assist with client communications**, including coordinating meetings and managing correspondence
- Support **document preparation** and **filing** in accordance with legal standards
- Maintain and organize **physical and digital records** for easy retrieval and compliance
- Coordinate with vendors and service providers to ensure smooth office operations
- **Order and manage office supplies**, ensuring inventory is up-to-date
- Handle **mailing** and **courier services**, including tracking and processing incoming and outgoing mail
- Assist with **team billing **and **client billing** and follow up on outstanding payments
- Support **event coordination** and assist in organizing firm meetings, client events, and other activities

**Qualifications**:

- Minimum of **5 years of bookkeeping experience**, preferably in a law firm or legal environment
- Strong proficiency with **QuickBooks** is essential
- Familiarity with **LEAP legal software** and **legal trust accounting** is an asset
- **Experience as a Deals Secretary** in a real estate brokerage is a strong plus
- Experience with **trust and general reconciliations** and compliance with law society regulations
- Knowledge of **payroll processing**, **invoicing**, and **accounts payable/receivable**:

- Excellent **administrative skills**, with experience in scheduling, document management, and client communication
- Strong **organizational skills and attention to detail**:

- Ability to manage **multiple priorities and meet deadlines**:

- Excellent communication and interpersonal skills

**Why Join Lexaltico LLP?**
- Be part of a dynamic, **high-growth firm** with exciting expansion plans
- **Collaborative work environment** with opportunities for professional development
- Exposure to both **financial operations** and **administrative functions**:

- Work alongside a talented team of professionals across diverse practice areas

**How to Apply**:
**Strong performance will result in the contract role becoming permanent and performance based bonus being awarded.**

**Job Type**: Fixed term contract
Contract length: 12 months

Pay: $21.00-$23.44 per hour

**Education**:

- Secondary School (required)

Work Location: Hybrid remote in Mississauga, ON L5R 3R3