Banking & Accounts Receivable Clerk

Organizational Unit- University of Victoria -> VP Finance and Operations -> Financial Services- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date- 2 December 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $4,740.00 - $5,056.00- Additional Posting Information:- Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.- Classification- PB9- Hours of Work- Monday to Friday, 8:30 am - 4:30 pm- Employee Group: - CUPE 951 - Regular- # of Hires Needed- 1- Category- Banking- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement. **_*This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule*_** - Job SummaryAs a part of Payment & Banking Services, the Banking & Incoming Payment Services unit manages the operational banking and incoming debit / credit card services for UVic. This unit provides oversight and direction to departments on cash handling and reporting requirements, records all daily banking transactions, oversees the incoming payment card program, and administers the non-tuition accounts receivable (AR) system. Daily duties and main areas of responsibility will be shared amongst the other clerks in the unit but all team members are expected to be able to complete any of the duties associated with the position. Reporting to the Assistant Manager of Banking & Incoming Payment Services, this position is responsible for the daily monitoring and maintenance of all incoming funds for the University. This includes identifying and accurately allocating and posting amounts to appropriate accounts. The Banking & AR Clerk liaises with the bank to identify any discrepancies between the transactions recorded by the bank and those as per UVic records and is the point of contact for all banking correspondence. In addition, the Banking & AR Clerk troubleshoots all issues of unidentified or missing incoming deposits and responding to all banking related enquiries. They are responsible for the completion of the monthly bank reconciliations for each of UVic’s deposit and disbursement accounts. Also, they administer the AR module including creation and posting of invoices, creation and updating of customers, and issuing statements. Other duties include processing of US student loans into the bank accounts, posting daily cash reports created by departments, and providing client support for incoming payments processed by debit and credit cards. This role may perform other duties of similar scope as needed. - Job RequirementsMust have a minimum of two (2) years of recent experience in a similar position, preferably in a post-secondary or institutional environment or an equivalent combination of education, training, and experience. Related work experience should include experience in Accounts Receivable, completion of high-volume bank reconciliations and in complex financial and banking systems. **Knowledge/Skills/Abilities**: - Demonstrated commitment to valuing the principles of truth, reconciliation and respect, equity diversity and inclusion, and contributing to an inclusive working and learning environment. - Ability to process, interpret and administer written policy and guidelines to ensure compliance and adherence to necessary UVic and agency requirements - Demonstrated skills and experience in completing bank account reconciliations, preferably with high volume accounts - Knowledge of and experience with cash management practices and online banking software tools - Knowledge and understanding of Generally Accepted Accounting Principles, Canadian and provincial tax regulations, the use of subledgers in a large ERP (enterprise resource planning) system - Experience with payment card and e-commerce administration in a multi-merchant or similar environment including PCI requirements - Ability to plan, organize and prioritize effectively, while working well under pressure and with interruption - Ability to multitask and manage time-sensitive deadlines - Ability to maintain large Excel templates and to analyze and produce comprehensive results from large quantities of data - Strong financial skills with an ability to perform analysis and reconciliations - Ability to take initiative, investigate issues and solve problems - Ability to work well both independently and within a team environment **Specialized Knowledge/Education**: **Preferences/Assets**: - Comprehensive knowledge of University policy and procedures - Knowledge of the University FAST accounting system **Territory Acknowledgement**:We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose