Executive Assistant

The Saskatchewan Prevention Institute is seeking a full-time (1.0 FTE) Executive Assistence to begin July 10, 2025, or earlier. The position is renewable upon confirmation of funding at the end of each fiscal year (April 1).

The Saskatchewan Prevention Institute is a provincial non-profit organization that works to reduce the occurrence of disabling conditions in children. Our goal is healthy children. The Prevention Institute strives for excellence in primary prevention and knowledge translation and exchange to reflect current best evidence and meet identified needs. As a member of the Prevention Institute team, you will be part of a healthy and effective work environment that is committed to professionalism, integrity, accountability, and teamwork. The Prevention Institute provides a flexible work environment, fostering a healthy work-life balance.

**Nature and Scope**

The Executive Assistant reports to the Executive Director and is responsible for providing administrative support to the Executive Director, Board of Directors, and staff. The Executive Assistant represents the Prevention Institute in communication with the public, stakeholders, and staff and is required to demonstrate the values of the organization and be a leader in effective communication and teamwork.

The Executive Assistant works closely with the Accountant, Office Administrator and Financial Clerk, Executive Director, and other staff on a regular basis.

The Prevention Institute’s office is located in Saskatoon and serves all areas of the province. The Executive Assistant will be expected to work in office, 37.5 hours per week.

**Accountabilities -**_**“What” Work Should be Completed**_

The roles and responsibilities of the Executive Assistant may change, as directed by the Executive Director, to best meet the needs of the Prevention Institute and its programs.

Reporting to the Executive Director, the Executive Assistant is specifically accountable for:

- Board support and coordination
- Funder and partner relations
- Internal and external communications
- Quality assurance and copy-editing
- Human resources
- Office administration

**Performance Competencies -**_**“How” Work Should be Completed**_

The Executive Assistant will demonstrate the following behaviours (performance competencies) in carrying out their work:

- Relationship building
- Teamwork and collaboration
- Communication
- Continuous learning
- Service orientation
- Flexible and adaptable
- Initiative

**Qualifications**
- Certificate or diploma from an accredited business college
- 3+ years of related office experience
- Proficiency in Microsoft Office programs and Outlook
- Copy editing skills, with a strong understanding of grammar, spelling, formatting, and proofreading techniques
- Strong organizational and time-management skills that reflect ability to perform and prioritize multiple tasks
- Valid Saskatchewan Driver’s License.
- familiarity with medical language and terminology; and
- experience in an Executive Assistant or Senior Administrator role.

**Starting Salary**:The starting salary range for this position begins at $45,179.00.

As an employer, the Prevention Institute believes that equity, diversity, and inclusion create a team that is best able to meet our goals. The Prevention Institute is committed to hiring and employment practices that provide equal opportunities and do not discriminate against any employee or applicant based on race, colour, sexual orientation, gender identity or expression, age, culture, creed, religion, nationality, political affiliation, union activity, marital status, disability, genetic information, or benefit eligibility.

**Job Types**: Full-time, Permanent

Pay: $45,179.00-$49,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- RRSP match
- Vision care

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Do you have a certificate or diploma from an accredited business college?
- Do you have 3+ years of related office experience?
- Do you have a valid drivers license?

Work Location: In person

Expected start date: 2025-07-10