Executive Assistant

**Executive Assistant**:
**Primary Purpose**: To provide confidential and high-level executive support to the Chief Financial Officer (CFO) and the Strategic Finance Office. Additionally, to provide comprehensive administrative support within the senior leader's portfolio.

**Nature of Work**: Reporting to the Manager, Administrative Network, the Executive Assistant is part of a collaborative and agile administrative team. The incumbent’s work encompasses a broad range of complex duties and processes that require great attention to detail. The incumbent will effectively manage a high volume of work in a fast-paced environment with frequent interruptions, competing priorities, and conflicting deadlines. A solid understanding of the priorities, goals, and visions of the portfolio is necessary, and will guide the incumbent during their day-to-day work and when making impactful decisions. Continuous change is the norm, and the incumbent will anticipate, influence, adapt to, and help others through change.

**Typical Duties or Accountabilities**:

- Strategically manages the Leader’s calendar, establishing standards that provide a balance between meeting and office/work time, reflects the priorities of the unit, and allows for flexibility in a fast-paced and frequently changing environment
- Develops a variety of documents, reports, presentations, and packages for the Leader as required
- Provides comprehensive support for meetings, committees and events, including agenda preparation, document management, scheduling, minute-taking and logistics to ensure smooth and efficient coordination
- Effectively represents the Leader in all modes of communication, ensuring appropriate tone and interest are projectedActively seeks out and understands the unit’s priorities in order to provide effective support
- Acts as a first point of contact, answers questions in a respectful and professional manner, and provides clear direction in alignment with values, policy and priorities
- Effectively collaborates and problem solves with other colleagues across USask, and other private and governmental organizations
- Using collaborative and team-building skills, manages assigned projects and tasks; this may include building out knowledge, delegating work, and otherwise engaging with colleagues
- Uses judgement, confidentiality, and discretion when handling sensitive issues
- Organizes travel arrangements, submits, and approves travel and other expense reports
- Assists with continuous improvement by identifying issues and participating in process evaluation and re-design
- Enables the USask shared services models; this includes collaborating with the SBAs and following established best practices with transactional work submitted via ConnectionPoint
- Submits financial and administrative requests to USask systems on behalf of individuals and units
- Efficiently manages both physical and digital records utilizing platforms like SharePoint
- Performs general office duties

**Education**: Completion of Grade 12 and an office administration diploma from a recognized post-secondary institution. Undergraduate degree preferred.

**Experience**: A minimum of five years of related experience, preferably supporting executive members in a large organization. Experience with USask systems is a strong asset.

**Department**: Administration Network
**Status**: Permanent
**Employment Group**: Exempt
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $52,403.00 - 92,228.00 per annum. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:
**Salary Phase/Band**:Phase 2
**Posted Date**: 1/24/2025
**Closing Date**: 2/7/2025 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:On Campus