Executive Assistant

**Who we are**

We’re switched-on, we’re trailblazers, and we’re curious about everything. We don’t settle for mediocre solutions, and we aren’t afraid to take calculated risks in order to make progress.

As a trusted engineering firm, Engcomp is driven to provide clients with innovative solutions to meet their complex project needs. Proficient in overseeing and completing projects from conceptual design and feasibility studies to detailed engineering, we specialize in risk analysis, cost estimating, planning, and computer task automation.

**Position - Executive Assistant**

The following sections outline the roles and responsibilities that come with the position.

**Job Summary**

We are seeking an experienced Executive Assistant to provide essential support to our executives in a fast-paced and dynamic environment. As an integral part of our team, you will play a crucial role in ensuring the smooth operation of our executive functions. Your exceptional organizational skills and attention to detail will be paramount in managing calendars, coordinating meetings, and handling administrative tasks. This is a fantastic opportunity to work closely with accomplished leaders and contribute to the success of our organization.

**Education Requirements**
- Bachelor's degree in Business Administration or a related field (or equivalent experience).

**Responsibilities**
- Coordinate and prioritize meetings, conferences, and travel arrangements, ensuring a smooth experience for our executives.
- Prepare and review important documents, reports, presentations, and correspondence, showcasing your superb editing and proofreading skills.
- Conduct research, compile data, and provide valuable insights to support informed decision-making processes.
- Proactively manage and anticipate executive needs, keeping a finger on the pulse of the organization and demonstrating your exceptional problem-solving abilities.
- Maintain strict confidentiality and handle sensitive information with utmost discretion, earning the trust and respect of our executives and stakeholders.
- Foster effective communication channels between executives and internal/external stakeholders, exercising diplomacy and professionalism at all times.
- Streamline administrative processes, optimize workflows, and implement innovative solutions to enhance efficiency and productivity across the executive team.
- Stay updated on industry trends, market dynamics, and organizational developments to provide valuable input and contribute to strategic planning.

Qualifications:

- Exceptional organizational and time management skills, with the ability to prioritize and meet tight deadlines amidst competing demands.
- Outstanding written and verbal communication skills, demonstrating clarity, professionalism, attention to detail, and a strong understanding of English grammar.
- Strong problem-solving abilities, with a proactive and resourceful approach to overcoming challenges.
- Proficient in using productivity tools, such as Microsoft Office Suite.
- High level of integrity, professionalism, and discretion in handling confidential information.
- Ability to adapt to a dynamic and fast-paced environment, thriving under pressure and remaining composed.
- Excellent interpersonal skills, with the ability to build strong relationships and collaborate effectively with diverse stakeholders.

**Key Knowledge and Experience**
- 4+ years of experience with proven experience as an executive assistant or in a similar role, supporting C-level executives is required for this position.

**Time**

We have normal hours of business and every employee will need to work a minimum of 40 hours per week excluding personal time needs (vacation, sick, bereavement, banked time, etc.). In consulting there are always busier times and slower times. When things get busy there will be a requirement to work overtime so that we can get the job done and meet our client’s needs.

**Salary**: $60,000.00-$75,000.00 per year

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Tuition reimbursement
- Vision care
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Bonus pay
- Overtime pay

**Experience**:

- administrative assistant: 4 years (required)

Work Location: Hybrid remote in Saskatoon, SK S7M 4W1