Administrative Assistant

6 days ago

Barrie, Canada Royal Victoria Regional Health Centre Full time

**Job Description**:
The Administrative Assistant will provide confidential and efficient administrative support services to the Program leadership and staff. In addition the Administrative Assistant will perform duties such as meeting/event planning, maintain a filing system and various other assigned duties. They will also be a communications link between the health centre, the public and department staff.

**Education**:

- College Diploma in Office Administration or equivalent required
- College level course completed for Medical Terminology required

**Experience**:

- Progressive experience in administrative support roles required
- Strong computer skills including MS Office Suites (Outlook, Word, Excel and PowerPoint, Visio, SharePoint) required
- Has experience working for Manager/Director level leadership required
- Experience working in healthcare is preferred

**Competencies**:

- Demonstrated professionalism, initiative, creativity and self-direction
- Demonstrated interpersonal skills
- Demonstrated commitment to customer service skills
- Demonstrated ability to communicate effectively using both oral and written format
- Demonstrated ability to be flexible and adaptable to a changing work environment
- Demonstrated ability to prioritize and function effectively in a busy environment
- Demonstrated problem-solving ability and organizational skills
- Demonstrated ability to work independently and collaboratively as part of a team
- Demonstrated ability to function in a multi-task environment
- Demonstrates commitment to maintaining confidentiality
- Demonstrated technical skills - computer software and audio-visual equipment
- Must possess the ability to work in an environment where there is constant interruption

**Responsibilities**:

- Receive and direct phone calls from physicians, leaders, all other hospital staff, as well as external and community inquiries
- Co-ordinate appointments for the leadership staff
- Assist leaders by preparing correspondence, lectures, reports, memos, agendas, minutes, and publications
- Maintain adequate stock of stationary, office supplies and equipment at all times
- Order and receive all products necessary for the function of the department.
- Record, distribute and file minutes of departmental staff and other meetings
- Prepare agendas, minutes and documents required for meetings
- Coordination of various committee meetings
- Preparation of various documents such as Policies & Procedures, Medical Directives and Pre Printed Orders
- Coordinate customer services requests
- General tidiness and maintenance of office areas.
- Ability to be flexible to respond to urgent events/changes as required

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