Administrative Assistant

6 days ago

Victoria, Canada Aboriginal Coalition to End Homelessness Society Full time

Are you a Business Administrative student who is a self-starter, with a passion for working with a growing non-profit organization that supports Indigenous peoples experiencing homelessness? The Aboriginal Coalition to End Homelessness Society (ACEHS) is seeking an Administrative Assistant co-op student to support the admin team with various tasks.

**Job Details**:
**Position Type**: Full-time / co-op, 35-40 hours per week.

**Term**:8 weeks. Starting ASAP

**Salary / Wage**:$16.75 per hour

**Deliverables**:

- Prepare communications as required for the Director of Operations and Executive Assistant.
- Act as point of contact for program inquiries, requests, and referrals.
- Assist the Director of Operations with the facilitation of current and developing initiatives and the development of Program Binders.
- Data entry (budget tracking spreadsheets, submitting receipts through Central 1 / QuickBooks, etc.)
- Create agendas and accompanying documents for meetings as requested and send meeting invites as required.
- Record meeting minutes and distribute in a timely manner.
- Coordinate office schedules and appointments.
- Maintain and update office and storage, inventory lists and mail logs.
- Organize travel arrangements, meeting facility booking and creating agendas for events when required.
- Order and maintain office supplies as needed.

**Required Qualifications, Skills, and Abilities**:

- Working towards an Undergraduate degree in Business Administration.
- Ability to multitask and push multiple projects to completion simultaneously.
- Ability to efficiently operate office equipment such as laptops, printers, scanners, and copiers.
- Understanding of the intergenerational trauma that occurs because of colonization, Residential Schools, Sixties Scoop, and other oppressive systems as well as the history of Indigenous peoples in Canada.
- Ability to work in a holistic, professional, and non-judgmental manner as you are working with a broad range of personalities, needs, cultures, lived experiences and abilities.

**The ACEHS values strength in diversity. As an inclusive employer that celebrates the gifts of all its **staff and** encourages members of the 2SLGBTQQIA+ community to apply.

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