Administrative Assistant

**FNHA Overview**:
The First Nations Health Authority is a diverse and transformational health organization of professional, innovative and dedicated team members and leaders.

The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health outcomes.

**JOIN OUR HISTORIC JOURNEY**
At FNHA, you’ll have the opportunity to contribute to BC’s history. With a unique governing structure and mandate, our fluid work environment means you can play an active role in real change.
Our talented teams value respect and foster lateral kindness in their working relationships. Our holistic approach to wellness, based on First Nations teachings, is incorporated into all aspects of work culture. Where else will you get to create a personal wellness plan as part of your performance goals?

**Position Summary**:
The Administrative Assistant provides a variety of administrative, financial, and program support services.

Union Code: PSA (Public Service Alliance of Cda)

Hours: 37.5

**As a health and wellness organization, the First Nations Health Authority has aligned with the Provincial Public Health Order released on October 14, 2021. We have a mandatory COVID-19 vaccination policy for all employees at First Nations Health Authority. This policy requires all employees to be fully vaccinated against COVID-19. If selected for employment, you will be required to provide proof of vaccination by providing a copy of your BC Vaccination Card Passport with the QR code.**

**Responsibilities**:

- Provides clerical and administrative support, including preparing and processing a variety of correspondence, proofreading documents, screening mail and telephone queries, organizing and maintaining electronic and paper files, distributing information, and maintaining inventory systems.
- Uses a variety of software including electronic mail, graphics, spreadsheet, and departmental information systems to produce and distribute correspondence, summaries, and/or reports, set up address lists, prepare overhead and/or computer presentations, input financial and other data into relevant data systems, and maintain records and databases.
- Coordinates and maintains the schedule for the unit and/or direct report, including the review, processing, and screening of all incoming materials and communications. Prioritizes relevant material, monitors deadlines, and responds to requests for information as required.
- Arranges and schedules workshops, conferences, and meetings. Drafts agendas and prepares and distributes background information, documentation, and materials. Takes minutes of meetings, summarizes information, highlights decisions and commitments, and distributes to participants.
- Researches, verifies, compiles, consolidates, prepares, and distributes unit or program information and communications for general meetings, working groups, and other requests for information.
- Communicates with First Nations and health program authorities to provide or obtain information, or to respond to inquiries regarding a unit’s administrative requirements.
- Makes travel arrangements, clarifies travel expense entitlements, completes documentation, and forwards travel expense claims and invoices to financial staff in order to complete expense claims
- Purchases goods and services required by the unit, commits expenditures in departmental financial system, verifies credit card statements and invoices in accordance with financial regulations and procedures, provides appropriate financial coding for payment, inputs into and maintains financial tracking system and records, reviews financial expenditure and control reports, monitors, reconciles, and forecasts operational budgets, and prepares variance reports as required.
- A full job description is available upon request_

**Qualifications**:
Education, Training and Experience:

- Grade 12, including completion of one year of post secondary education in Business or Office Administration, plus one (1) year of related experience, or an equivalent combination of education, training, and experience.

**Knowledge, Skills & Attributes**:

- Basic knowledge of First Nations communities and issues.
- Ability to communicate effectively, both orally and in writing.
- Ability to organize and prioritize workload.
- Ability to research and analyze information.
- Knowledge of data entry, manipulation, and retrieval techniques using a variety of computer automated systems and software.
- Physical ability to perform the duties of the position