Executive Assistant

5 days ago

Burnaby, Canada Arcana Studio Inc. Full time

**Please note**:we are looking to hire quickly for this position. Your Responsibilities:

- Manage the CEO’s calendar, schedule meetings, and coordinate logistics for internal and external appointments
- Plan and coordinate travel arrangements, including flights, hotels, and ground transportation
- Prepare internal and external corporate documents using GSheets, Google Docs and Google Slides.
- Maintain confidentiality and handle sensitive information with discretion
- Organize and coordinate company events and meetings, including logistics, catering, and materials
- Create, maintain and post daily on our social media accounts (Facebook, Instagram, Twitter)
- Provide administrative support as needed to the CEO, including filing, scanning, data entry, taking out the garbage and other tasks as assigned
- Offering and preparing drinks for guests, including taking lunch orders.
- Available to contact outside of regular work hours (will be compensated)
- Being able to track follow ups with people

Your Qualifications:

- Minimum 1+ years of experience as an executive assistant supporting C-level executives (previous experience as a producer’s assistant, personal assistant or studio coordinator also welcome)
- Social media experience to engage with our online community
- Graphic design experience (canva, photoshop, etc)
- Previous sales experience an asset
- Strong organizational, project management and problem-solving skills
- Excellent communication and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information with discretion
- Strong attention to detail and accuracy
- Proficiency with GSuite
- Ability to work independently and prioritize tasks in a fast-paced environment
- A valid driver's license and car for pick ups and drop offs _(required)_
- Knowledge of the entertainment industry _(nice to have)_
Salary: negotiable

We look forward to working with you

**Benefits**:

- Casual dress
- Dental care
- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Burnaby, BC V5C 5W7: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have a car and a valid driver's license?
- Do you have experience using GSheets, Google Docs and Google Slides?
- Do you have the ability to manipulate images for social media using a graphic design program (canva, photoshop, etc)?
- Can you do daily social media postings on Facebook, Instagram and Twitter?

**Experience**:

- Office: 1 year (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

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