Administrative Assistant

The BC Nurses’ Union (BCNU) is a strong, dynamic voice for nurses and nursing in British Columbia, representing more than 50,000 members. BCNU provides collective agreement negotiation and support to its members, as well as professional and advocacy services in the field of research, clinical practice, leadership and education. As the voice of the nursing profession in the province, we advocate for nurses and patients to ensure safe, quality, public health care for all.
**Job Title**: Administrative Assistant - OHS Regular Full-Time
**Posting #**: MOVEUP-022-25
**Bargaining Unit**: MoveUP
**Pay Grade**: 4 ($37.95 hourly / $69,069 annually)
Position Overview
Key Responsibilities
Provides administrative support for the OHS department in the Provincial Office of BCNU as well as for standing/ad hoc committees.
- Performs administrative duties for Officers, and others, as required.
- Sets up and maintains filing systems; maintains up to date records of union functions, staff assignments, meetings, and logs. Maintains electronic databases and ensures the website content is current.
- Coordinates meetings for department, arranges meetings, facility appointments, travel, and accommodation.
- Drafts and prepares correspondence for signature. This may be routine, specialized, or confidential in nature.
- Takes minutes during meetings and formats for distribution.
- Proofreads documents and correspondence.
- Ensures timelines are adhered to with respect to department projects. Prepares and coordinates materials for special events (i.e., JOHS week)
- May be required to transcribe and type from notes, voice recordings, copy, rough draft, and verbal outline. This may be routine, specialized, or confidential in nature.
- Sets up and distributes copies of meeting notices, agendas, and correspondence.
- Required to deal with time sensitive issues.

Communication Skills
- Responds to member enquiries. Makes and receives enquiries, takes and relays messages and information to a wide variety of contacts.
- Establishes own priorities within the framework of assignments received and resolves work assignment conflicts with team Coordinator.

Technical Skills
- Works within the computerized network system
- Reviews/provides grievance arbitration or advocacy reports.
- May perform research for cases in databases and on the internet.

Performs other related duties as assigned.

**Qualifications**:
**The successful applicant must have**:
1. A diploma or certificate in Applied Business Technology and three years of experience in an office environment or an equivalent combination of education, training, and experience.
2. Knowledge of medical terminology (or prepared to take a medical terminology course).
4. Strong interpersonal skills with demonstrated ability to establish and maintain effective working relationships with members, co-workers, and others.
5. Ability to organize work in a fast-paced environment and prioritize competing demands to ensure deadlines are met.
6. Ability to problem solve.
7. Ability to manage correspondence and research information.
8. Ability to accurately proofread submissions and briefs.
9. Ability to communicate effectively both verbally and in writing.
10. Ability to simultaneously listen and record minutes.
11. Ability to type a minimum of 65 words per minute.
Required Competencies
- Functional/Technical Skills
- Teamwork
- Compassion
- Member Focus
- Interpersonal Savvy
- Approachability
- Time Management
- Dealing with Ambiguity
- Composure
- Priority Setting
- Peer Relationships
- Action Oriented
- Technical Learning

Why work at BCNU?
BCNU speaks up and speaks out for safe, quality, public health care. We pride ourselves in providing protection, representation, and services to all members and in supporting our employees. Our organizational values are rooted in respect, integrity, and collaboration, guiding us in building a workplace culture where everyone feels they can bring their authentic selves to work. We recognize and prioritize cultural and psychological health and safety. As part of our dedication to equity and justice, we honour the Truth and Reconciliation Commission's calls to action and are actively engaged in advancing Indigenous-focused initiatives.
We offer an inclusive workplace with a comprehensive range of benefits and resources to promote well-being, career growth and work-life balance. This includes but is not limited to:

- Competitive compensation and extended health and dental benefits package
- Municipal Pension Plan
- 4 weeks vacation entitlement to start
- Hybrid work environment
- Education and professional development opportunities

If you are seeking an opportunity to join a passionate and committed team, we’d like to hear from you