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Office Manager

3 weeks ago

Toronto, Canada SWTCH Energy Inc. Full time

**Responsibilities**:
Office Operations Management
- Oversee and manage daily office activities to ensure smooth and efficient operations.
- Coordinate and track office supplies and equipment for all employees, ensuring timely ordering and inventory management.
- Oversee office building maintenance, security and access
- Manage office budget and look for opportunities to save on costs.
- Support with company software licenses, including renewals and compliance management.
- Maintain and implement office policies and procedures to foster a productive work environment.
- Support with onboarding technology / software for new employees.
- Assist with setup and maintenance of network systems, including ensuring connectivity and security.

Communication and Coordination
- Act as the main point of contact for all internal and external communications.
- Facilitate effective cross-departmental communication and collaboration.

Event Coordination
- Plan, organize, and coordinate company events, meetings, and team-building activities, including logístical support for hybrid town hall meetings, annual retreat, etc.
- Assist in the organization of industry conferences and exhibitions.
- Support in booking transportation and accommodation - negotiation of bulk pricing and deals with suppliers.

Administrative Support
- Provide comprehensive administrative support, including drafting correspondence, managing files, and handling confidential information.
- Perform general office duties such as data entry, record-keeping, maintaining a clean and organized workspace, food and coffee machine replenishment, preparing for client meetings.

Executive Support
- Organize and manage executives' calendars, including scheduling meetings and coordinating travel arrangements.
- Prepare and arrange documents, presentations, and reports for executive meetings.
- Serve as a liaison between executives and internal/external stakeholders as-needed.

**Requirements**:

- Proven experience as an executive assistant or office manager.
- Excellent organizational and multitasking abilities.
- Strong written and verbal communication skills.
- Proficient in Google Suite, Microsoft Office Suite and other relevant software.
- Ability to handle sensitive information with confidentiality.
- Bachelor's degree in Business Administration or a related field is preferred.

**Benefits**
- **Benefits Day 1**:

- **Impactful Work**: Contribute to our mission of promoting sustainable energy practices and reducing carbon emissions globally.
- **Environmental Impact** - We are a clean energy company with a mission to reduce carbon emissions globally to ensure a clean and sustainable future.
- **Diversity** - People develop their talents and skills in different ways. We value different paths and experiences. If you think you meet the qualifications we are seeking, take a chance and express