Office Manager

**Job Summary**:
Melnik is seeking an enthusiastic and skilled Office Manager to join our team. In this role, you will facilitate the smooth functioning and administration of the business office, including all finance, logistics (shipping and supplier management), IT and HR responsibilities. You must be self-motivated and able to work independently to succeed.

**Key Responsibilities**:
**Finance**:

- Maintain and organize accounting records
- Review project / job profitability
- Manage / optimize company working capital
- Process customer invoices and monitor collection
- Supervise payroll and accounts payable functions
- Ensure timely payment of supplier invoices
- Procurement of office supplies and services
- Manage the inventory from a financial point of view
- Manage cashflow
- Prepare and remit all taxes
- Prepare month end reports
- Work with accountant in the preparation of year end
- Provide data collection and supporting documentation for SRED program
- Correspond with the board of directors on all financial matters
- Research, understand and implement government programs and subsidies as applicable
- Ensure proper business insurance coverage is in place
- Prepare annual budget and ensure tracking to budget

**Logistics**:

- Source shipping companies to ensure best shipping price, on-time delivery and any specific client requirements
- Prepare appropriate documents including packing slips, bill of lading and customs documents
- Manage relationships with logistics companies and customs broker

**IT Administration (outsourced):Liaison with the IT provider for the following**:

- Monitor and manage hardware and software
- Monitor backup data
- Manage data storage (procedure and policy)
- IT security

**HR Administration**:

- Maintain and organize employee personnel records
- Onboarding and termination of employees
- Employee job descriptions
- Safety program communication
- Payroll tax forms (i.e. ROE, T4, etc)
- Benefits administration
- Track, arrange and record employee training requirements including WHMIS, Forklift training, welding certification
- Administer performance evaluations
- Update corporate employee handbook
- Administration of compensation / salary programs
- Employee / corporate events / celebrations

**Qualifications and Skills**:

- Post secondary education with a focus on finance
- Excellent communication skills
- Proven ability to learn new software programs quickly
- Superb organizational and time management skills with the ability to multi-task and work independently
- Working knowledge of Sage accounting software and ERP systems (e2 JobBoss) an asset
- Experience with a manufacturing company an asset

**About Melnik Custom Fabrication**:
Melnik, our parent company, operates two distinct business divisions**:Melnik Custom Fabrication** and **Melnik Mounts**. Proudly Canadian, we provide custom fabrication solutions for diverse industries and standard products tailored to the Digital Display and Signage sector.

Based in southwestern Ontario, our CNC-equipped facility offers a full range of services, including design, prototyping, and manufacturing. We prioritize precision and certified quality, supporting both Canadian suppliers and customers with high-quality, customized solutions delivered across North America.

Following significant growth last year, we are rapidly expanding and committed to offering our team exciting opportunities for professional development.

**What We Offer**:
**Job Types**: Full-time, Permanent

Pay: $60,000.00-$90,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Extended health care
- Profit sharing

Flexible language requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Work Location: In person