Administrative Assistant

1 week ago

Calgary, Canada Calgary Quest School Full time

**Calgary Quest Children’s Society (CQCS)** is a vibrant and innovative organization offering programs to children, teens, and young adults with moderate to severe developmental disabilities and support to their families. CQCS offers three core programming areas that serve our diverse population during their key learning and developing years:

- Calgary Quest School is a special education independent school that provides educational programming to children and youth with developmental disabilities.
- Calgary Quest Centre for Opportunity is our youth-to-adult transition program for young adults ages 18-28 with developmental disabilities; and
- Our Care and Recreation program provides summer camps and before and after school care.

**OVERVIEW OF THE POSITION**
The Administrative Assistant plays a key role in providing essential administrative support while delivering excellent service and fostering collaboration across all departments. This role require a strong commitment to confidentiality and careful handling of sensitive information. Additionally, the role supports efforts to maintain a safe and secure campus environment.

**DUTIES AND RESPONSIBILITIES**
- Oversee daily administrative tasks, including greeting visitors, answering and forwarding phone calls, scheduling meetings, maintaining calendars, and handling correspondence.
- Organize and maintain student and donor records, and documents
- Coordinate ordering of office supplies with the EA
- Provide general support to staff, acting as the point of contact for administrative needs
- Help enforce campus safety protocols, including emergency preparedness procedures
- Adhere to all organizational policies and procedures
- Other duties as assigned

**TEAM PARTICIPATION AND NURTURE**
- Work with all Quest staff to create a positive team culture
- Support strong internal communication to achieve individual and organizational goals 

**REQUIRED CHARACTERISTICS**
- Strong analytical and strategic thinking skills 
- Excellent verbal and written communication skills and attention to detail
- Exceptional time management, project management and decision-making skills
- Strong skills in communication and marketing strategy development, planning, and implementation
- Demonstrated success in working as a member of a team and developing effective working relationships with staff, volunteers, and supporters

**OTHER KNOWLEDGE AND SKILLS**
- Exceptional Microsoft Office skills
- Strong communication skills both verbal and written
- Ability to work in a fast-paced and ever-changing environment.

**APPLICATION PROCESS**

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Work Location: In person

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