Local Office Manager

2 weeks ago

Québec, Canada Mantu Full time

**Who are we? **:Mantu is an independent international consulting player, founded in 2007. Bringing together expert and complementary brands, Mantu stands out for the breadth of its spectrum, responding to all business transformation challenges.
Its activities are divided into four practices:
Leadership & Advocacy, Technology, Digital Marketing & Experience, Total Talent Management.
A wide range of skills, all serving a single mission: connecting and powering companies with leading teams and technology to succeed faster and sustainably.
From its headquarters in Geneva, Switzerland, Mantu relies on a community of 10,000 talented people in more than 60 countries on 5 continents and has a turnover of 810 million euros.
**Job description**:
As an **Office Manager**, you will be in charge of supporting the following areas and activities within our office environment:
1. Workplace experience:

- Ensure we offer a welcoming experience to our employees, clients, and visitors.
- Support H&R in the onboarding and offboarding activities.
- Keep the office information up to date and prepare and coordinate communications and mail delivery.
- Organize onsite and offsite events.

2. Safety, Emergency management, and Data protection:

- Ensure the office offers solutions to comply with Mantu Data Protection policies and standards.
- Manage the access control user database.
- Report security incidents and coordinate follow-up activities.
- Run maintenance activities for Fire detection & extinguishment items.
- Coordinate evacuation drills and other Emergency management actions.

3. Cost Management, Office Services, and Supplies:

- Make sure we have all supplies and services needed to have the office up and running.
- Evaluate the performance of our suppliers.
- Analyze the office P&L and budget and keep costs under control.
- Manage the stock of laptops, mobiles, and other IT devices.

4. Facility Management:

- Ensure the office Facilities are kept cleaned and under proper maintenance. This includes proactive maintenance activities.
- Support Fit out and refurbishment projects happening onsite.

5. Sustainability:

- Implement green actions in our sites to foster the reduction of CO2 emissions and the waste of energy and other resources.

**Your profile**:

- +2 previous experience related to the role
- Fluent in French and English
- Bachelor’s degree
- Strong interest in the Office Manager role
- Desiring to work in a dynamic and international environment.

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