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Organizational Unit - University of Victoria -> Research Centres -> Institute on Aging & Lifelong Health - Location - University of Victoria - Victoria, BC V8W 2Y2 CA (Primary) - Posting Close Date - 17 June 2025 - Please note that positions will close at 4 p.m. on the closing date. - FTE - 1.0 - Salary Grade - $4,185.00 - $4,344.00 - Additional Posting Information: - N/A - Salary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable. - Classification - Clerk/PB6 - Hours of Work - Monday - Friday, 8:30AM - 4:30PM - Employee Group: - CUPE 951 - Regular - # of Hires Needed - 1 - Category - Administrative and Support Services - About this Opportunity The Institute on Aging and Lifelong Health (IALH) at the University of Victoria is a multidisciplinary research centre established to promote and conduct basic and applied research that is relevant to advancing lifelong health for all. Much of our work is rooted in a broad orientation to health that includes attention to the social, psychological, environmental, and cultural contexts in which people live, as well as the institutions responsible for the health of our population. We recognize aging is a life-long process requiring attention to developmental influences and changes that occur across the life course; and, within this general framework, we focus on the longitudinal and cross-sectional study of clinical, population health and well-being, and health services. **_*This position is eligible for a Hybrid Work Arrangement and a Modified Work Schedule*_** - Job Summary Reporting to the Institute Secretary, the Administrative Assistant is the first point of contact for the Institute on Aging and Lifelong Health, and provides administrative support to ensure the smooth and effective operations of a busy interdisciplinary research centre. This position supports the effective and efficient institute operations by providing reception services, meeting and event coordination, communication, and general organization and administrative support. Responsibilities include responding to visitors; scheduling and preparation of meetings; coordinating the institute's social media channels; coordination support for research events, conferences, and workshops; records management and inventory management of equipment and supplies. The Administrative Assistant is responsible for creating a positive impression with all contacts through the shared management of the reception area, and the timely and professional response to all inquiries. This position will also provide support to the other IALH administrative staff as required (surge support, vacation and other absences) performing duties of a similar complexity and payband level. - Job Requirements **Skills**: - Ability to manage multiple demands, interruptions and deadlines, problem-solve and maintain a high degree of accuracy. - Ability to take initiative to organize a heavy and varied workload in order to meet competing critical deadlines. - Excellent organizational skills including attention to detail, time management, and ability to multi-task in a fast-paced environment. - Exceptional administrative skills including meeting and calendar coordination. - Strong written communication and interpersonal skills with demonstrated ability to relate well and work effectively within a team environment, as well as the larger UVic community and external agencies. - Ability to work independently with limited supervision and resolve tasks and/or problems by exercising judgement and innovation, and employing critical thinking and/or analysis. - Ability to take initiative and improve processes where possible - Ability to work under pressure and meet strict and often emergent deadlines - Ability to exercise initiative, good judgement and diplomacy regarding sensitive, confidential or ethical matters. - Ability to occasionally lift, bend, reach, push and carry a weight up to 25 lbs (approx. 11 kgs) **Specialized Knowledge/Education**: - Knowledge and understanding of the university's policies and procedures including, Communications, University Systems, and Research - Knowledge and understanding of research and related funding and government agencies - Proficiency with standard office equipment and software (including MS Outlook and Adobe) - Familiarity with Casade, WordPress,or related programs are an asset to this position **Experience**: - Minimum 3 years in an reception or administrative role, preferably in an academic or research work environment - Strong customer service background and experience in dealing with highly sensitive, and confidential issues - Experience with UVic policies and procedures desirable **Preference will be given to applicants**: - holding experience gained in a research environment. - holding experience gained at the University of Victoria. - with special events coordination experience **Territory Acknowledgement**: We acknowledge and respect the Lək̓ʷəŋ
