Accounts Payable Administrator

2 weeks ago

Calgary, Canada Centennial Food Solutions Full time

Centennial Food Solutions is a leading provider of customized quality center-of-the-plate products in Western Canada. Our goal is simple: to connect our communities through great food and exceptional service. Our reputation as a dependable and flexible partner is why discerning restaurants, retailers, foodservice, and trading companies choose us time and time again. With branches across Western Canada and a vast network of business brands, we are uniquely positioned to bring value to our partners at every turn.
**Position Title**: Accounts Payable Administrator
**Location**: Calgary, AB

**Job Type**: Full Time Permanent
**Position Summary**:
Reporting to the Accounting and Finance Manager, or designate, the Accounts Payable Administrator is responsible for timely and accurate processing of vendor invoices, customer rebates and employee expenses.
**Key Responsibilities**:

- Review invoices for correct authorization.
- Coordinate and assist AP functions in branches
- Perform various AP accounts reconciliations (Customer rebates included)
- Review invoices for duplication.
- Code invoices to correct GL accounts.
- Post invoices into the accounting system.
- Review employee expenses.
- Create employee expense file to upload into accounting system.
- Create pay file for employee expenses.
- Coordinate payment of employee expenses with payroll department.
- Post miscellaneous bank fees, transfers, and pre-payments.
- Post incoming miscellaneous payments to correct GL.
- Calculate customer rebate programs.
- Post monthly accrual for customer rebates.
- Create invoices and post for customer rebate payments.
- Respond to AP queries from vendors and other stakeholders.
- Additional duties as assigned.

**Qualifications and Skills**:

- Post-secondary diploma or degree in Accounting, Finance or a related field is preferred, however, a combination of professional certification and/or experience will be considered.
- 2-3 years of experience preferred.
- Proficient in Microsoft Excel and Microsoft preferred.
- Able to work independently without direct supervision.
- Strong attention to detail and accuracy.
- Advanced Excel skills would be considered an asset.
- Sage X3 experience would be considered an asset.
- Ability to work independently with mínimal supervision.
- Maintain a positive and enthusiastic attitude.
- Maintain confidentiality with sensitive information.

Benefits and Perks
- Comprehensive Health and Dental coverage for you and your family.
- Registered Retirement Savings Plan with company matching contributions.
- Subsidized Company Share Ownership plan.
- Employee Family Assistance Program (support for mental health, financial services, and legal needs).
- Employee pricing on thousands of high-quality foods.
- Career advancement opportunities and training across the company.
- Instant Pay: through pay streaming you can have instant access to earnings without having to wait for payday
- Belonging to a team that is passionate about food and long-term success.

**Please note**:

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