Office Assistant

2 weeks ago

Montréal, Canada 35Pharma Inc. Full time

**35Phama** is a biopharmaceutical company that designs and develops innovative therapeutics for life threatening lung diseases and musculoskeletal disorders. We believe in connecting rigorous science with our innate sense of urgency to rapidly generate breakthrough therapies for patients in need to better quality of life. Our highly qualified team of drug developers and company builders has a track record of advancing complex biologics from discovery through clinical trials. Our R&D facilities are located in the heart of **Montreal, Canada**, and comprise laboratory space for pre-clinical research as well as manufacturing development that bolster our mission to serve patients in need.

We are currently looking for an energetic and dedicated **Office Assistant **on a full-time basis to join our growing team in Montreal.

**Main responsibilities**:

- Perform various recurring administrative tasks such as shipping of documents, equipment or correspondence, entering data, scanning or filing, requisitioning equipment or supplies, setting up workstations, etc.;
- Schedule appointments and meetings manage calendars and ensure that all participants are informed and prepared;
- Provide support with travel and accommodation arrangements;
- Maintain and monitor public meeting rooms and arrange for IT resources and other materials in support of a smooth and efficient meeting facilitation as needed ;
- Communicate and collaborate with different departments internally to optimize process and office activities;
- Manage the office environment, including order supplies, organize files, as well as coordinate and resolve issues with internal and externals vendors and service providers in collaboration with other members of the team;
- General office maintenance and follow-up communication regarding all matters;
- Assist in event organization and teambuilding activities;
- Other related tasks.

**Qualifications and Experience**:

- Minimum post-secondary education and at least 3 years of hands-on administrative support experience
- Proficiency in MS Office (Word, Excel and PowerPoint), Google suite, calendar a must
- Knowledge of operating standard office equipment
- Highly organized and able to manage workflow efficiently without continuous supervision
- Excellent verbal and written communication skills in English and French
- Great research skills, as well as ability to prioritize projects
- Autonomy, foresight, and sense of urgency
- Good organization and problem-solving skills
- Attention to details and sound business judgment
- Team player with a positive attitude

**Job Types**: Full-time, Permanent

**Benefits**:

- Commuter benefits
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care
- Wellness program

Schedule:

- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- hands-on administrative support: 3 years (required)

Work Location: In person

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