Executive Administrative Assistant

**Position Title**:Executive Administrative Assistant

**Location**: London, Ontario

**Type of Employment**:Full-time permanent

**Compensation**: $55,000-70,000 annual salary plus comprehensive benefits. Compensation will be based on experience.

**Hours**:

- Monday to Friday, 8:00 a.m. to 4:30 p.m.
- Occasional overtime in the evenings and weekends may be required depending on project requirements
- Occasional travelling and driving out of town may be required for meetings and events

**Position Summary**

**Who are we?**

**Canusa Automotive Warehousing Inc.**is a family-owned business that values workplace culture and safety. Canusa/APC provides opportunities to grow alongside accomplished industry leaders.

**Key Responsibilities**
- Act as the primary point of contact for the executive team, addressing and directing inquiries appropriately
- Manage the executive team’s calendars, including scheduling meetings and appointments, and making travel arrangements
- Manage corporate legal records annually by updating the internal binder on an annual basis
- Manage corporate contracts, including tracking expiration dates, assisting with renewals and renegotiations, and co-ordinating with lawyers to create new contracts
- Complete and report on internal audits
- Assist with various accounting-related tasks, including budget management, bonus payment calculations, putting monthly profit and loss statement packages together, and acting as a backup for monthly management payroll processing
- Provide administrative support for Canada Revenue Agency and Statistics Canada reporting
- Organize and co-ordinate meetings, including preparing agendas, ordering refreshments, taking and distributing minutes, and following up on action items
- Assist with preparing and editing correspondence, reports and presentations to a professional standard
- Manage files and storage of confidential information
- Assist with the completion of insurance records and reporting
- Assist the executive team with on-going projects, tracking deadlines, managing task lists and providing other project support
- Handle sensitive and confidential information with professionalism and discretion
- Other duties as assigned by the supervisor

**Required Skills and Abilities**
- Minimum of 3 to 5 years of administrative experience
- Excellent communication skills, both verbal and written
- Proficient computer skills (Microsoft Office Suite - Word, Excel, Outlook; PowerPoint; data entry; typing; web navigation; research; online database usage)
- Ability to maintain up-to-date knowledge of Information Technology (IT) tools to increase the executive team’s efficiency
- Accounting knowledge and ability to manage and analyze comprehensive data
- Experience with and ability to manage highly confidential information with utmost discretion
- Experience in interpreting legal contracts is an asset (e.g. premises leases, insurance policies, bank agreements, etc.)
- Time management and prioritization skills with a deadline-oriented mindset
- Accountability and dependability
- Exceptional ability to multi-task and stay organized
- Excellent ability to work independently and as a team
- Effective attention to detail and a high degree of accuracy
- Excellent problem-solving skills, anticipating and addressing potential issues before they arise and providing solutions to keep operations running smoothly
- High level of professionalism
- Strong interpersonal skills to build and maintain relationships with internal and external stakeholders
- High level of adaptability, being flexible towards changing priorities and demands, ensuring the executive team’s needs are always met
- Strong willingness to improve, learn and adapt in accordance with new practices and change
- Ability to sit in an office setting for long periods of time
- Ability to understand, respond to and work with a diverse population

**Why work with us?**
- A supportive culture with opportunity for a long-term career
- Strong focus on the health and safety of employees with a dedicated Joint Health and Safety Committee (JHSC)
- Employee and Family Assistance Program (EFAP)
- Comprehensive benefits package that includes health, dental, out-of-country/province travel, long-term disability, accidental death and dismemberment and life insurance benefits
- Health Care Spending Account (HCSA)
- Deferred-Profit Sharing Plan (Retirement Savings Plan)
- Competitive wage based on experience
- Employee pricing on products, social club perks and employee appreciation events
- Co-operative team environment with the unified goal of providing customers with the best experience with a unique delivery service and distribution network
- On-site parking included

**Transportation**

Canusa Headquarters is not located on a bus route, so individual transportation will be required. This is an in-person position. Remote work is not available.

**References**

References from previous employment or education will be required.