Administrative Assistant, Executive Office

**Administrative Assistant, Executive Office**

Huron University stands out among post-secondary institutions in Canada. With a commitment to redefining Liberal Arts education, Huron offers a unique university experience that places equal emphasis on ethical leadership, community engagement, and academic excellence.

As the founding institution of Western University, since 1863, Huron has remained strategically small to best serve the needs of its students. Huron’s mission is to develop Leaders with Heart from all backgrounds, fostering a vibrant and inclusive community while preparing students to be engaged citizens who transform the sectors they work in.

**Your Opportunity**

Reporting to the to the Senior Administration Coordinator, the Administrative Assistant plays a key role in ensuring the smooth and efficient operation of the day-to-day administrative functions of the Executive Leadership Office. This position is ideal for an organized, detail-oriented professional who is committed to service excellence and thrives in a high-level, fast-paced environment.

The Administrative Assistant will support senior leadership by managing calendars, coordinating meetings, handling correspondence, preparing documents, and serving as a primary point of contact for general inquiries. Strong communication skills, discretion, and the ability to manage multiple priorities are essential for success.

**Key Responsibilities**:

- Provide comprehensive administrative support to the Executive Leadership Office.
- Act as a point of contact for internal and external stakeholders, handling inquiries and directing communications as appropriate.
- Ensure confidentiality and professionalism in handling sensitive information and communications.
- Liaise with departments and administrative staff across the institution to support cross-functional coordination.
- Prepare, proofread, and format a variety of documents including reports, presentations, correspondence, and meeting materials.
- Organize and coordinate meetings, events, and video conferences, including logistics, agendas, minutes, and follow-up actions.
- Maintain organized filing systems (physical and digital) to ensure efficient retrieval and record-keeping.

**Qualifications**:

- Degree or diploma from an accredited post-secondary institution. Equivalent education and experience may be considered.
- A minimum of three (3) years experience in a fast paced, administrative support role, preferably in a post-secondary or educational setting.
- Experience / knowledge of Salesforce, Blackbaud Raiser’s Edge & Jotform would be considered an asset.
- Proficiency with MS Office Suite products (Word, Excel, PowerPoint).
- Proficiency with collaboration software (Zoom & Teams)
- Excellent time management skills and a demonstrated ability to organize and prioritize multiple tasks and meet competing deadlines in a fast-paced environment.
- Exceptional oral and written communication skills and ability to interact positively and calmly with staff, faculty, students and the general public in stressful / critical situations.
- Demonstrated ability to problem solve effectively and use good judgement in all decisions.
- A high level of initiative to meet the needs of the position, make recommendations for changes / service improvements with limited supervision.

**Compensation**:
Salary commensurate with experience: $55,000 - $60,000 per year.
This is a full-time, permanent position. Frequent work outside of standard office hours required to meet the needs of the office.

**Application Information**
- We thank all applicants for their interest, only those selected will be contacted._

**Inclusivity Statement**:
**Land Acknowledgement**:
We acknowledge that Huron University is located on the traditional lands of the Anishinaabek, Haudenosaunee, Lūnaapéewak, and Attawandaron peoples, on lands connected with the London Township and Sombra Treaties of 1796 and the Dish with one Spoon Covenant Wampum. This land continues to be home to diverse Indigenous peoples whom we recognize as contemporary stewards of the land and vital contributors to our society.

**Use of AI in screening**: