Executive Assistant

Company Description

At Techo-Bloc, we aren’t just paving patios - we’re paving the way for great careers With 9 manufacturing facilities, 30 international patents and over 800 employees, we thrive in an exciting and dynamic environment. As we continue to expand, our team members are working on exciting projects that expand their skills and that excite them. Our growing team is seeking passionate people, ready to make an impact.

**Why Join Techo-Bloc**

Techo Bloc offers its valued employees a competitive salary and a comprehensive benefits package. Here are a few of our perks:

- Leaders who are invested in your success;
- Inhouse Leadership development and personalized coaching program;
- Free access to a virtual family doctor through virtual care;
- Have a dynamic job and evolving career path;
- RRSP with employer contribution;
- Develop your skills and grow;
- Barbecues and Christmas parties;
- Generous bonus program;
- Considerable referral bonuses;
- Employee discounts on Techo-Bloc’s products;
- Employee Assistance Program (EAP available 24/7);
- English and French language courses available (if it’s a work requirement).

**Job Description**:
Techo-Bloc is currently seeking an Executive Administrative Assistant for our Sales Team located at our Saint-Hubert Head Office. This position will be responsible for providing a high level of support to the Sales Director, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients, and other stakeholders. We are looking for a highly organized planner with strong communication skills and systems driven. We’re looking for someone who is upbeat, detail-oriented and ready to take on new challenges. Interested in working for a fast-paced and high-growth organization with highly invested management? We’d like to see your CV.

**Responsibilities**:

- Act as a first point of contact for the Sales Representatives and provide the support they required such as creation of sales orders, filling our request forms, etc.;
- Plan and execute seasonal departmental projects as outlined by the senior executives’;
- Assist in monitoring and processing of approvals to ensure compliance with internal policies;
- Create, export and review reports to ensure data accuracy and compliance
- Collate, review and process expense reports in Concur;
- Assist in the maintenance of the CRM data base on a weekly basis;
- Play an active role in regular follow-ups with the sales team when requested;
- Draft team communications and plan and organise events, both internally and offsite;
- Prepare and review reports, presentations and correspondence;
- Participate in process improvements and recommend more efficient and streamline processes if necessary;
- Develop and update processes and communicate those to the team;
- Assist the management the Sales Director calendar and perform general administrative and office support such as organise meetings, appointments and take meeting minutes;
- Periodically manage, coordinate, and arrange senior executives’ travel and travel-related activities, including; hotel booking, transportation and meal coordination;
- Handles matters expeditiously, proactively, and follows-through on projects to successful completion and meeting dealines;
- Other miscellaneous tasks to support the executive.

**Qualifications**:

- Post-secondary diploma in a related or transferable discipline;
- 5+ years of professional experience supporting a corporate executive;
- Advanced proficiency in Microsoft office: Advanced level in Excel is a must have;
- Excellent bilingualism (French and English), both oral and written - Due to frequent communication with clients in Quebec, Ontario and the United States;
- Ease and familiarity with SharePoint and an ERP system (knowledge of Microsoft Dynamics AX is an asset);
- Positive attitude and customer focus;
- Ability to multitask, coordinate prioritize and follow up in a timely manner;
- Consistently deliver high-caliber, accurate work with a high degree of attention to detail;
- Strong organizational skills;
- Exercise mature judgement, professionalism and discretion in handling confidential and sensitive information and situations;
- Self-starter, resourceful with the ability to work with mínimal supervision.

Additional Information
- We thank all applicants for their interest; however, only those under consideration will be contacted._