Executive Assistant

**Executive Assistant**

**Responsibilities**:
**Executive Support**:

- Manage the President’s schedule, appointments, and meetings.
- Coordinate and prioritize commitments, ensuring optimal use of the President’s time.
- Prepare travel itineraries and ensure all necessary arrangements are in place.
- Arrange domestic and international travel, including flights, accommodations, and transportation for the leadership team, and provide support while abroad.
- Organize and coordinate meetings, conferences, and events.
- Prepare agendas, attend meetings, and document minutes as necessary.
- Manage and maintain confidential information with discretion.
- Conduct research and compile data to support decision-making.
- Prepare and edit reports, presentations, and other documents for the President.
- Assist the President in prioritizing tasks and managing deadlines related to business development initiatives.
- Proactively address challenges and contribute to problem-solving.
- Compile and file all travel and other expense reports.

**Business Development Support**:

- Collaborate closely with the President in the execution of business development strategies.
- Assist in the preparation of business proposals, presentations, and other materials for client meetings and negotiations.
- Prepare and review business contracts, agreements, quotations, and other legal documents.
- Act as a liaison between the President and clients, ensuring seamless communication and a high level of client satisfaction.
- Coordinate client meetings, prepare meeting agendas, and follow up on action items.
- Greet clients and support their travel arrangements when visiting our site.
- Conduct market research and analysis to identify potential business opportunities and industry trends.
- Maintain social media accounts and website.
- Greet clients and support their travel arrangements when visiting our site.
- Prepare summaries and reports to inform strategic decision-making.
- Assist in coordinating business development projects, ensuring timelines and deliverables are met.
- Collaborate with internal teams to facilitate effective project execution.
- Prepare bios and background information for meeting attendees, ensuring the President is well-informed for client interactions.
- Facilitate trade show meetings, including scheduling, preparation of materials, and coordinating logistics to maximize business opportunities.
- Assist in generating new leads through research, outreach, and collaboration with the sales and marketing teams.

**Competencies et experience required**:

- DEC or Bachelor’s degree in Business Administration, Marketing, or a related field.
- Impeccable written English spelling, syntax, and grammar.
- Intermediate level French (or better).
- Proven experience as an executive assistant or in a role with a focus on business development support.
- Strong business acumen and understanding of the pharmaceutical or biotechnology industries.
- Excellent organizational, analytical, and communication skills.
- Proficiency in Microsoft Office Suite, Saleforce, and other relevant software.
- Ability to handle confidential and sensitive business information with discretion.

**What we offer**:

- Hybrid work possible (after onboarding)
- Medical, dental and travel insurance
- Group pension plan
- Recognition program and social activities
- Personal leave
- Employee support program and telemedicine
- Free beverages (hot chocolate, coffee, mochaccino)
- Accessibility by public transit or free parking
- Referral program
- Subsidized meal service

GP1

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Work from home

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Saint-Laurent, QC H4S 1X6