Operations Administrator

1 day ago

Carp, Canada Helicopter Transport Services (Canada) Inc. Full time

**Job Title: Operations Administrator**

**Reports to: Director of Operations**

**About Helicopter Transport Services Canada (HTSC)**:
Helicopter Transport Services Canada (HTSC) is a leading name in the Canadian helicopter utility sector, committed to excellence and safety in aerial transportation. As we continue to expand, we are looking for a detail-oriented professional to join our team as an Operations Administrator.

**Responsibilities**:
**1. Travel Coordination**:

- Book travel arrangements for the Operations Team, including flights, ground transport, and hotels.
- Manage special training and site access approvals.
- Communicate travel plans and adjust bookings as needed.
- Liaise with vendors, arrange billing, and ensure accurate documentation.

**2. Administrative Support**:

- Maintain employee contact lists and user access to HTSC's intranet.
- Collect and record personal information for travel.
- Manage online profiles and periodically review/update information.
- Assist in maintaining efficient administrative systems, including:

- Compiling and updating pilot training records.
- Setting up user access for new pilots and providing online course information for training.
- Retrieving completed pilot exams and flight training records.
- Auditing pilot records upon completion of training, identifying and correcting deficiencies.
- Maintaining a summary spreadsheet of pilot training and aviation document expiry dates.

**Additional Requirements**:

- Ability to work occasional evenings and weekends during our busy season.
- A company phone and laptop will be provided.

**Skills Required**:

- Strong organizational and communication skills.
- Ability to handle sensitive information confidentially.
- Excellent time management and multitasking abilities.
- Problem-solving skills and creative thinking.

**Job Types**: Full-time, Permanent

**Salary**: $20.00-$27.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off
- Vision care

Schedule:

- Monday to Friday
- On call
- Weekends as needed

Ability to Relocate:

- Carp, ON K0A 1L0: Relocate before starting work (required)

Work Location: In person

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