Administrative Assistant

2 days ago

Port Hope, Canada ECC Full time

Collaborate with staff and management in completing various operations-related administrative activities
- Prepare routine correspondence in an accurate and timely manner
- Interface with clients, representing the Company with professionalism and courtesy
- Manage various documents (plans related to construction, reports, logs) keying in information, updating and revising as directed, distribution, and retention
- Compile data from multiple sources and synthesize information in document preparation
- Serve as a key coordinator of calendar management and assist in organizing work schedules for field staff
- Manage project related invoices, including preparation, tracking, and coordination with internal departments for distribution
- Schedule in person and web based meetings as well as teleconferences as needed.
- Provide support and interface between procurement staff and project for project procurement activities
- Aid in completing progress reports, schedule updates, and expense reports in a timely and accurate manner
- Manage incoming and outgoing mail/faxes/deliveries
- Complete general administrative duties: photocopy, filing, maintaining supplies
- In addition to the accountabilities above, other responsibilities, tasks, and deliverables may be assigned to the incumbent of this position

**Requirements**:

- ** Must be able to obtain CNL Security Clearance**:

- Proven ability to work effectively with colleagues in multiple locations, remotely
- Demonstrated success in delivering dependable service to customers
- Skilled in managing large volumes of detailed information accurately
- Adept at responding to critical requests, limited turnaround times, and demanding deadlines
- Intermediate knowledge of grammar, punctuation, and spelling
- ** One year of experience minimum as an Administrative Assistant;** preferably with a Government contracting program environment.
- **Education** - This position requires a High School diploma or equivalent. Equivalent combination of education and experience may be substituted for this requirement.

**Preferred Qualifications**
- Basic understanding of contract language
- Previous hands-on experience using electronic meeting management software
- Adobe skills

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