Receptionist/administrative Assistant

1 week ago

Thunder Bay, Canada KGS Group Full time

LOCATION: Thunder Bay
- Department: Administration
- Date Posted: May 14, 2025
- Closing Date: May 28, 2025

KGS Group is seeking a **Receptionist / Administrative Assistant** to join our Thunder Bay office.
- **Note**: This is an 18-month term position with potential for extension.

**About Us**

We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our clients and people first. We have the discipline to consistently deliver KGS Quality, never taking the easy way out. We always look closer and dig deeper. And no matter the project, we care enough to do it right.

As an employee-owned company, we’re invested in our work and our people. Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S., and beyond. With the extensive, wide-ranging expertise within our company, you’ll have countless opportunities to learn and grow.

**The Role**

The Receptionist/Administrative Assistant will be responsible for managing the front desk, answering incoming calls, greeting clients or visitors in an efficient and courteous manner, general office support and assisting in other administration jobs as required.

**Your Key Responsibilities**
- Receive calls
- Greet clients in a respectful and courteous manner
- Receive and send out courier packages
- Provide administrative support services to leadership team and other employees
- Provide administrative support for the development and submission of time sensitive documents including reports, proposals, letters, memos, and presentations
- Work with MS Word, Excel, Adobe Acrobat, Visio, and Outlook on a regular basis to assist with the preparation of reports and proposals
- Event plan for conferences, training activities, and special events
- Coordinate travel arrangements
- Print proposals and reports in accordance with client requests

**About You**

To fill the role, we’re looking for an applicant to bring forward a good mix of qualifications and previous experience. Some highlights could include:

- Previous experience in an administrative role in a fast-paced environment is preferred
- Excellent organizational, interpersonal, and communication skills
- Ability to meet deadlines and adapt to changing priorities
- Technologically savvy with the ability to learn new systems quickly

**What we offer?**
- Competitive compensation package
- Comprehensive benefits starting from your first day
- Paid sick time to prioritize your well-being
- Professional development and mentorship opportunities
- Convenient free parking
- KGS Group is an employee-owned equal opportunity company offering an excellent compensation and benefits package._

  • Receptionist/administrative Assistant

    1 week ago

    Thunder Bay, Canada KGS Group Full time

    KGS Group is seeking a **Receptionist / Administrative Assistant** to join our Thunder Bay office. **About Us** We are KGS Group, an employee-owned, multidisciplinary engineering consulting firm serving clients throughout North America. We’re different than traditional engineering firms. We believe a commitment to lasting relationships is just as...

  • Dental Receptionist/administrative Assistant

    2 days ago

    Thunder Bay, Canada Sovereign Dental Full time

    Sovereign Dental's top priority is caring for our patients, making sure they get the best dental care and leave the office satisfied with a great smile. You must make sure that goal is achieved. We have a team that provides quality care and a supportive work environment. As a receptionist, having a great attitude, being highly motivated, multitasking, great...

  • Administrative Assistant/receptionist

    6 days ago

    Thunder Bay, Canada Mallons Promotional Clothing & Products Full time

    Key Responsibilities required but not limited too: Front Reception, greet clients/suppliers/visitors in a friendly and courteous manner Customer Service including answering general inquiries Answering Phone Calls, direct to appropriate staff members when required Distribute incoming and outgoing mail General Administrative Support Work like copying,...

  • Administrative Assistant/receptionist

    3 days ago

    Thunder Bay, Canada Our Kids Count Full time

    **Job Title: Administrative Assistant / Receptionist** **Organization**: OKC **Job Type**: Full-Time **Compensation**: $21.00 per hour **Hours**: 35 hours per week (Monday to Friday) **Position Summary** The Administrative Assistant plays a vital role in ensuring the smooth day-to-day operations of the OKC office. As a valued team member, this individual...

  • Receptionist/administrative Assistant

    1 week ago

    Thunder Bay, Canada Timo Niemisto Professional Corporation Full time

    **About us** Timo Niemisto Professional Corporation is a small business in Thunder Bay, ON P7B 6M8. We are professional and collaborative. Our work environment includes: - Modern office setting **Duties**: - Greet and welcome visitors in a professional and friendly manner - Answer phone calls, take messages, and direct calls to the appropriate person -...

  • Administrative Receptionist

    2 hours ago

    Thunder Bay, Canada OFNTSC Full time

    Salary: **Administrative Receptionist** **Location**: Thunder Bay, Ontario The Ontario First Nations Technical Services Corporation (OFNTSC) is a nonprofit organization that provides technical advisory services, training, and capacity development to First Nations communities in Ontario. By offering a wide range of specialized services and expertise, OFNTSC...

  • Administrative Assistant/receptionist

    2 weeks ago

    Thunder Bay, Canada E.S. Fox Limited Full time

    **ABOUT US**: Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical,...

  • Partner Administrative Assistant/Receptionist

    2 weeks ago

    Thunder Bay, Ontario, Canada KPMG Full time

    OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.  The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely,...

  • Partner Administrative Assistant/Receptionist

    2 weeks ago

    Thunder Bay, Ontario, Canada KPMG Full time

    Overview:At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high...

  • Partner Administrative Assistant/Receptionist

    2 weeks ago

    Thunder Bay, Ontario, Canada KPMG Canada Full time

    OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause turning insight into opportunity for clients and communities around the world.The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high...