Administrative Assistant/receptionist

6 days ago


Thunder Bay, Canada Our Kids Count Full time

**Job Title: Administrative Assistant / Receptionist**

**Organization**: OKC

**Job Type**: Full-Time
**Compensation**: $21.00 per hour
**Hours**: 35 hours per week (Monday to Friday)

**Position Summary**

The Administrative Assistant plays a vital role in ensuring the smooth day-to-day operations of the OKC office. As a valued team member, this individual supports management and staff, serves as the first point of contact for clients and visitors, and maintains an organized and professional work environment.

**Key Responsibilities**
- Maintain regular and reliable attendance.
- Answer general phone inquiries in a professional and courteous manner.
- Greet and assist clients, suppliers, visitors, and volunteers warmly and professionally.
- Respond to general information requests with accurate and timely information.
- Sort and distribute incoming mail, faxes, and courier deliveries.
- Prepare and send outgoing mail, faxes, and courier packages.
- File documents in accordance with established procedures.
- Perform regular backups of electronic files following organizational protocols.
- Provide administrative support to the management team and various programs.
- Collect and enter program indicator data into the database.
- Use Microsoft Office Suite and database software to prepare reports, memos, and documentation.
- Support events and programs, including occasional assistance at fundraising events.
- Maintain cleanliness and organization of the administrative area:

- Empty garbage and recycling
- Clean staff room
- Keep front office tidy

**Qualifications**
- Post-secondary education in business, office administration, or related field (preferred).
- 1-3 years of experience in an office or administrative setting.
- Proficient in:

- Microsoft Office Suite (Word, Excel, Outlook)
- Database and spreadsheet software
- Office equipment (fax, photocopier, voice messaging systems)
- Strong time management and customer service skills.
- Ability to work independently and as part of a team in a dynamic environment.

**Job Types**: Full-time, Permanent

Pay: From $21.00 per hour

Expected hours: No less than 35 per week

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- Vision care

Work Location: In person



  • Thunder Bay, Canada Youngs Insurance Brokers Thunder Bay Full time

    Local Insurance Office in Thunder Bay is looking for a Receptionist/Administrative Assistant to join their team. This position requires an individual with a customer service focus who is able to work in a team environment and demonstrate exceptional organization and communication skills. Treat clients courteously and provide them with exemplary service since...


  • Thunder Bay, Canada Sovereign Dental Full time

    Sovereign Dental's top priority is caring for our patients, making sure they get the best dental care and leave the office satisfied with a great smile. You must make sure that goal is achieved. We have a team that provides quality care and a supportive work environment. As a receptionist, having a great attitude, being highly motivated, multitasking, great...


  • Thunder Bay, Canada Mallons Promotional Clothing & Products Full time

    Key Responsibilities required but not limited too: Front Reception, greet clients/suppliers/visitors in a friendly and courteous manner Customer Service including answering general inquiries Answering Phone Calls, direct to appropriate staff members when required Distribute incoming and outgoing mail General Administrative Support Work like copying,...


  • Thunder Bay, Canada Staal Irrigation & Contracting Full time

    The successful applicant is responsible for providing clerical and administrative support, customer service at reception, managing incoming calls, document and file management, data entry and support for management and supervisors. Interacting with and providing general information to customers, external clients and members of the public, as required. Other...


  • Thunder Bay, Canada OFNTSC Full time

    Salary: **Administrative Receptionist** **Location**: Thunder Bay, Ontario The Ontario First Nations Technical Services Corporation (OFNTSC) is a nonprofit organization that provides technical advisory services, training, and capacity development to First Nations communities in Ontario. By offering a wide range of specialized services and expertise, OFNTSC...


  • Thunder Bay, Ontario, Canada KPMG Full time $30,000 - $120,000 per year

    Overview:At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high...


  • Thunder Bay, Ontario, Canada KPMG Full time $60,000 - $80,000 per year

    OverviewAt KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.  The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely,...


  • Thunder Bay, Canada Westfort Dental Full time

    Westfort Family Dental requires a full-time Dental Receptionist to join our team. Responsibilities for this position would include greeting patients, answering the phone, booking appointments, billing procedures, conversing with insurance companies and other reception duties as required. The applicant must be very well organized, reliable, motivated,...


  • Thunder Bay, Canada Westfort Dental Full time

    We are looking self motivated, people person for the reception/ administrator full time position.The main duties and responsibilities of a receptionist include but are not limited to: - Welcomes clients by greeting them in person or on the telephone - Check-in and check-out clients - Set-up new clients and patients in the database - Prepare and maintain...

  • Clinic Receptionist

    4 days ago


    Thunder Bay, Canada Oak Medical Arts Full time

    **Oak Medical Arts** Oak Medical Arts is a locally-owned network of six clinic and pharmacy locations in Thunder Bay. Our team-based model integrates many health professions including walk-in clinic services, pharmacy, chiropractic care, massage therapy, physiotherapy, foot care, harm reduction, kinesiology, mental health counselling, and much more. Our...