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Administrative Assistant/receptionist

2 weeks ago

Thunder Bay, Canada E.S. Fox Limited Full time

**ABOUT US**:
Established in 1934 as a small plumbing and heating company, E.S. Fox Limited today is recognized as a pre-eminent Canadian multi-trade Industrial, Commercial, Institutional and Nuclear constructor and fabricator. E.S. Fox Limited works in the industries of oil and gas, petrochemical, mining, pulp and paper, steel, automotive, pharmaceutical, casinos, hotels, hospitals, schools, and themed entertainment.

The company is headquartered in Niagara Falls, Ontario, and maintains full-service regional offices in Hamilton, Toronto, Port Robinson, Oshawa, Tiverton, Kingston, Sudbury, and Thunder Bay.

With a strong commitment to health, safety, and the protection of the environment, E.S. Fox Limited has earned a reputation as a people-first, environmentally conscious, socially responsible constructor.

The **Thunder Bay, ON** location is looking for an organized, results-oriented and professional **Administrative Assistant/Receptionist **to join the team.

**WHAT WE OFFER**:
A rewarding career opportunity working within the thriving construction industry. We provide comprehensive benefits, including:

- An attractive health and dental benefits package including an Employee Assistance Program
- Group RSP
- Competitive compensation
- Support of professional growth

**SUMMARY OF THE ROLE**:
Directs front desk activities including the accurate and timely routing of telephone calls and all reception activities

**KEY RESPONSIBILITIES**:

- Welcome visitors by greeting them, in person or on the telephone; answering or referring inquiries
- Direct visitors by maintaining employee and department/branch directories; giving instructions
- Perform clerical duties and maintain front desk security
- Receive and distribute mail
- Schedule appointments, boardrooms and resources using manual and/or the computerized systems
- Answer incoming calls on multi-line telephones and screen, relay, or provide information as required
- Administer and document office operating practices such as administrative record keeping systems, forms control and templates
- Maintain accurate spreadsheets for various company documents and databases
- Perform a variety of administrative duties such as, but not limited to; Maintenance of employee records, payroll preparation, maintaining filing systems, indices and directories, performing data entry and transactional duties as required
- Coordinate collection, distribution and preparation of project related records and reports as required and looks for ways to improve efficiencies in this process
- Various clerical duties using a many different systems or procedures as required or directed by Management
- Appropriately handle information to and from customers, suppliers, project managers
- Perform other duties or responsibilities as may be determined by Management from time-to-time
- Ensure responsibilities and accountabilities are carried out in a safe manner in accordance with E.S. Fox Limited safety policy/procedures, ISO 18001 standards and OHSA requirements
- Ensure that environmental aspects within his/her sphere of responsibility are adhered to pursuant to ISO 14001 requirement

**KNOWLEDGE AND EDUCATION REQUIREMENTS**:

- Working ability in Adobe, Microsoft Word, Excel, PowerPoint and Outlook

**SPECIFIC EXPERIENCE AND SKILLS**:

- 3+ years' experience in switchboard, reception, or administrative capacities
- Construction industry experience is an asset
- Operational knowledge of office equipment and machinery such as telephone system console, desktop computer, fax equipment, photocopy/scanner equipment
- Ability to exercise administrative judgment and assume responsibility for decisions, consequences and results having an impact on people, costs and/or quality of service
- Ability to multi-task and maintain highly confidential and sensitive information
- Ability to work with all levels in the organization
- Excellent communication skills - both verbally and written

**PERSONAL ATTRIBUTES**:

- Reliable
- Well organized
- Articulate
- Personable and professional
- Positive attitude
- Detail-oriented, accurate, and thorough

E.S. Fox Limited is an equal opportunity employer committed to providing an inclusive workplace. We will accommodate applicants with disabilities throughout the recruitment and selection process. Please advise Human Resources to ensure your accessibility needs are accommodated throughout this process.