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Partner Administrative Assistant/Receptionist

2 weeks ago

Thunder Bay, Ontario, Canada KPMG Canada Full time

Overview
At KPMG, you'll join a team of diverse and dedicated problem solvers, connected by a common cause turning insight into opportunity for clients and communities around the world.

The Client Administration function is a vital part of the firm's Business Enablement Services and is focused on achieving client service excellence by delivering timely, high quality products, and encouraging an environment that increases both the staff and client experience.

KPMG is looking for an Administrative Assistant who can provide support on a range of activities to ensure a high-quality product.

The role of Partner Administrative Assistant is deemed to be an essential service and is required to be performed in office.
What You Will Do

  • Provide administrative support to partners, senior managers, managers and client service teams
  • Adhere to risk management and branding in compliance with National guidelines ensuring accuracy and completeness
  • Coordinate, prepare, edit and/or proofread documents such as correspondence, presentations, and reports using various software
  • Proactive and independent management of partners' calendar and contact database in order to maximize best use of the partners' time
  • Coordinate travel arrangements
  • Coordinate meetings, conference calls, video conferences, live meetings, and organize required materials
  • Assist in the proposal process as required, working with the proposal team and proposal coordinator
  • Assist in the preparation and submission of time and expense reports for the partner(s) supported
  • Receptionist duties as assigned
  • Other duties as assigned by the Partner and not limited to the above

At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What You Bring To The Role

  • Advanced skills with MS Office and Adobe products. In particular, Outlook, Excel, PowerPoint and Acrobat
  • Proficiency to quickly learn proprietary software
  • Excellent communication skills
  • Strong project management skills
  • Good judgment and analytical skills with a focus on attention to detail
  • Capable of working independently and take ownership of tasks
  • Ability to quickly and smoothly adapt to changing client demands
  • Minimum 5 years administration experience

Providing you with the support you need to be at your best
Our Values, The KPMG Way
Integrity
, we do what is right |
Excellence
, we never stop learning and improving |
Courage
, we think and act boldly |
Together
, we respect each other and draw strength from our differences |
For Better
, we do what matters

KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential. A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

Adjustments and accommodations throughout the recruitment process
At KPMG, we are committed to fostering an inclusive recruitment process where all candidates can be themselves and excel. We aim to provide a positive experience and are prepared to offer adjustments or accommodations to help you perform at your best. Adjustments (informal requests), such as extra preparation time or the option for micro breaks during interviews, and accommodations (formal requests), such as accessible communication supports or technology aids, are tailored to individual needs and role requirements. You will have an opportunity to request an adjustment or accommodation at any point throughout the recruitment process. If you require support, please contact KPMG's Employee Relations Service team by calling