Proposal Coordinator

Are you passionate about achieving excellence? Do you seek out opportunities to make a meaningful impact and take part in reaching new milestones? Do you value building strong relationships with your team members? If so, we would love to hear from you.

We are a growing company with a strong focus on culture based on teamwork and supporting each other's professional growth all while having fun. As a trusted partner for our clients, we have been committed to delivering a comprehensive range of engineering, procurement, and construction management solutions since 2004 to the transportation, energy and agriculture industries. Our team of dedicated, agile, and efficient professionals is based in Calgary, Alberta, and has provided exceptional services to clients across North America.

Our team is looking for a **full-time** **Proposal Coordinator **who is driven to deliver their best work every day and are committed to working collaboratively to achieve shared goals. If you are looking for a challenge and want to contribute to your professional growth, this is the place for you. If you see yourself on a team that upholds quality work, builds connections with fellow staff, contractors, and clients, and likes to have fun, then do not let a perfect opportunity pass you by.

**RESPONSIBILITIES**:

- Create/format proposals and presentations, collaborating with the Marketing team to help curate collateral, maintain various task lists and spreadsheets
- Oversee RFP process, receiving, tracking critical dates, ensuring RFP is executed and submitted within required timeframe and regularly updating clients and colleagues
- Maintain company databases to track prospects and business opportunities
- Coordinate with discipline leads and project management team to integrate technical content and proposal materials
- Review, format and proofread proposal documents, and corporate materials; assist with presentation development and coordination of materials / content; collaborate with marketing and BD team, for executive summary content and technical write-ups
- Support manager, BD and proposal team with marketing initiatives and account plans, as required; general admin tasks (attend / book meetings, order catering, formatting, etc.)
- Occasional attendance, setup and take down of corporate industry events / conferences, as needed

**QUALIFICATIONS**:

- 2 years experience in technical writing or in an administrative role
- 2-4 years experience in a fast-paced environment
- Diploma in Business Administration, or related field
- Excellent written and spoken communication
- Advanced MS Office skills
- Team player, willing to take on new challenges
- Excellent time management skills; ability to meet tight deadlines and schedules
- Attention to detail, critical and analytical thinking, problem solving

All applicants must be legally entitled to work in Canada, be a resident, and residing in Calgary or be willing to relocate to Calgary, to be considered for the position. We are committed to employment equality.

**Benefits**:

- Extended health care*
- Vision care*
- Dental care*
- Life insurance*
- Team building
- Performance Based Bonuses*
- Mentorship program
- Career development*
- Paid vacation*
- Paid personal days*
- Quarterly town halls
- Hybrid work location
- Flexible work schedule
- Continuous education*
- RRSP Matching*
- Applicable for employees only

**Job Types**: Full-time, Permanent, Freelance

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Technical Writing or Admin: 2 years (preferred)

Work Location: In person