Proposal Coordinator

**Overview**:
We are passionate about helping clients put Duty of Care into practice. With us, multinational corporate clients, governments and NGOs can mitigate risks for their people working remotely or overseas.

Our global services include medical and risk planning, preventive health programs, in-country expertise and emergency response for travellers, expatriates and their dependents of over 70% of the Fortune 500 companies.

Reporting to Head of Sales, the Proposal Coordinator will be a critical member supporting our Sales team. You will be responsible for the coordination, preparation and submission of proposals and RFP responses for Medical Services Canada

**Essential Job Duties and Responsibilities**:

- Primary owner of Bid/Tender Management for Intl SOS opportunities including the assignment of tasks related to bid proposal submission.
- Coordinate and manage schedule along with tasks from various stakeholders to ensure compliance and completion of tender submission prior to final submission by corresponding business development manager.
- Coordination of internal stake holders and strong technical writing experience for RFP proposals
- Act as the central point for the proposal development process
- Evaluate the solicitation requirements,
- Set and manage a timely process/schedule,
- Work with the technical teams to develop content that is clear, effective, and consistent.
- Develop and maintain proposal management artifacts (e.g., Teams site, schedule, writer's outline/compliance matrix, etc.)
- Participate in proposal lifecycle planning (e.g., strategy, schedule, compliance, bid reviews, preparation)
- Drive schedule and time management of activities associated with the opportunity and address/escalate schedule slippages with Sales/Operations Teams - writers, section leads, and leadership - as applicable.
- Drive production activities and timely submission.
- Debrief the Business Development team after proposal submittal
- Identify successful or unsuccessful strategies and tactics,
- Share results as appropriate and refine future proposal strategies.
- Contribute to the development of the new business growth through collaboration with Business Development team members.
- Continuously refine and improve proposal strategies.

**Skill and attributes for Success**:

- Strong coordination and organization skills
- Exceptional writing and editing skills
- Organized, detail-oriented and highly deadline-driven
- Strong project coordination skills including, the ability to establish priorities, set and manage schedules, and coordinate multiple projects at one time
- Ability to interact effectively with all levels of the organization
- Highly developed computer skills, including Microsoft Office suite and cloud-based technology
- Self motivated and the ability to work independently

**Required Work Experience**:

- 1-3 years of experience working in a fast-paced proposal environment and/or in a project coordinator role
- Exceptional organizational and time management skills
- Proficiency in CRMs/Databased like Salesforce is an asset
- Proficiency in Microsoft Office 365
- High attention to detail
- Strong research skills
- Strong ability to multi-task and prioritize assigned tasks to meet tight deadlines
- Strong communication skills

**Required Behavioural Skills**:

- ** Ownership** - make and keep commitments to the team, customers, and stakeholders.
- ** Detail-oriented** - able to frame challenges, think critically, and design solutions from the ground up.
- ** Curiosity & Learning** - believes in continuous learning.

**Required Qualifications**:
Undergraduate degree required (major in Language, Communications, Marketing or Business) or equivalent

**Required Languages**:
Ability to communicate in English fluently (oral and written) an absolute must.