Office Manager
2 weeks ago
Our award-winning team is growing, and Group 161 is hiring an **Office Manager** to be based out of our Richmond Office.
Group 161 represents a diverse group of companies including Atelier Pacific Architecture, Barnett Dembek Architecture and DF Architecture.
We offer a collaborative, team-oriented environment with opportunities for growth and continued professional development. The administrative team pride themselves on creating an environment that enables the Architects to focus on what they do best. If you are someone who is excited to be a part of that - we would love to hear from you
**About the Position**:
**Responsibilities**:
- Develop, implement and maintain office policies by establishing standard operating procedures, measuring results against standards, and making adjustments when needed
- Review and evaluate current administrative procedures and implement improvements
- Communicate with internal team members and external clients, either directly assisting them or connecting them with the appropriate support for their matter
- Complete annual reviews for all direct reports
- Setting and meeting annual goals and achievements
- Coordinate and plan office services such as supplies, equipment, cleaning, maintenance, parking, security etc.
- Manage space planning, including all office seating assignments and any software procurement and management
- Hands-on assistance with Reception and meeting room setups as required
- Other duties and responsibilities which may be assigned from time to time
**Skills and Qualifications**:
- 3+ year of experience as an Office Manager is preferred;
- Pleasant phone manner and interpersonal skills;
- Client-centric approach with a strong track record of identifying and implementing administrative process improvements;
- Highly collaborative and team focused, with the ability to step in and provide back-up support in various aspects of the office
- Outstanding verbal and written communication skills;
- Proactive and self-starting approach to managing daily tasks to ensure the office is functioning optimally;
- Ability to learn, adapt and follow deadlines, while maintaining a strict level of attention to detail;
- Proven ability to prioritize competing requirements and deadlines under pressure
- Ability and willingness to regularly follow up with all stakeholders to ensure current matters are addressed appropriately and in a timely fashion;
- Ability to think outside the box when it comes to solving unique tasks;
- Maintaining a positive attitude and work environment.
**What We Offer**:
- Competitive wages based on experience;
- Amazing Extended Health, Vision and Dental Benefits;
- Group RRSP Plan;
- Paid Christmas Break;
- Mentorship and training for professional growth and career advancement;
- Group 161 is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination based on age, color, disability, national origin, race, religion, sex, sexual orientation, and any other legally protected class in accordance with applicable federal, provincial, and local laws. We are also committed to creating and maintaining an inclusive and accessible workplace. We would like to thank all applicants for their interest; however, only those selected will be contacted._
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