Office Manager
6 hours ago
About Us Established in 2015, U Arts Academy is a professional school offering high-quality afterschool programs in Greater Vancouver. We specialize in academic and arts education for students aged 4 to 12. Our academic program includes English writing, advanced literature, French, and speech arts, while our arts program covers singing, acting, Chinese speech, modeling, and musical theatre. Position Overview U Arts Academy is seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our Richmond location. The Office Manager will play a key role in managing administrative functions, coordinating staff and student schedules, maintaining accurate records, and supporting both parents and teachers. Location U Arts Academy 301-4888 Vanguard Road, Richmond, BC V6X 2P8 Responsibilities • Oversee and coordinate office administrative procedures and recommend improvements. • Supervise administrative support functions, including correspondence, reports, presentations, and data collection. • Establish work priorities, delegate tasks to office staff, and ensure deadlines are met. • Oversee staff schedules, assist with onboarding and training new team members, and provide ongoing support. • Serve as the primary contact for parents, handling inquiries via phone, email, and in person in a professional manner. • Prepare and review student reports, update schedules, and support admission/registration activities. • Monitor tuition payments, issue invoices and receipts, and maintain accurate financial records. • Assist in preparation of the operating budget, track monthly and annual data, complete inventories, and prepare reports for management. • Ensure student and family records are handled in a confidential manner and stored securely. • Coordinate office services, including supplies, equipment maintenance, and facility needs in cooperation with vendors or landlords. • Support the planning and execution of school events, meetings, and special projects. Qualifications • Completion of secondary education is required. • Post-secondary education in business administration, office management, or a related field is preferred. • Minimum of 2 years of administrative or office management experience is an asset. • Strong organizational and communication skills. • Proficiency in English (both written and spoken); additional language skills are an asset. • Ability to work independently and manage multiple priorities effectively. Job Type • Permanent, Full-Time • 30 hours per week Compensation • $37.00 per hour and 10 days paid vacation annually How to Apply Please email your resume to . We thank all applicants for their interest; however, only shortlisted candidates will be contacted.
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