Office Administrator

7 days ago

Calgary, Canada Q Test Inspection Ltd. Full time

**Office Administrator**

**Responsibilities**:

- Provide administrative support to Managers and other departments as needed
- Assist with Bid Proposals, Projects, various reports, expense reports, and other clerical functions for Management
- Coordinate schedules, meetings, and appointments for team members as needed
- Assist with various data entry requirements as time permits with various company departments
- Implement organizational systems to streamline office processes and improve efficiency.
- Manage reception area to ensure clients and visitors are handled in a professional and courteous manner
- Ensures that work area is clean, secure, and well maintained (boardrooms, reception areas)
- Facilitate the smooth and effective flow of paperwork through the office and ensure all paperwork is filed properly and easily retrievable
- Overseeing functioning and maintenance of office equipment (copier, printer, shredder)

**Requirements**:

- 2+ years experience in a similar administrative focused role
- A high school diploma or equivalent is required. An associate’s or bachelor’s degree in business administration, management, or a related field is a plus
- Proficiency in office software (Microsoft Office Suite, etc.) and basic knowledge of office equipment (printers, phones, etc.). Familiarity with office management software (e.g., project management tools) is a plus
- Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines
- Strong written and verbal communication skills, with the ability to interact professionally with staff, clients, and visitors
- High level of accuracy in managing records, scheduling, and administrative tasks
- Ability to resolve issues independently and handle unexpected challenges in a calm and efficient manner
- Willingness to be flexible and pivot responsibilities, team work and show initiative

**Benefits**:

- Support and empowerment to promote work-life balance
- Ongoing learning and professional development opportunities
- Career growth opportunities
- Dental care, Extended Health Care and Life Insurance (Eligible after 3 month Probation Period)

**Job Types**: Full-time Salary Position

Work Location: In person in our Calgary Office

Q Test Inspection Ltd. has been operating since 1995 as a specialty company providing inspection services for multiple industries across Canada. We strive to keep a safe and incident free environment. We are continually evolving our training and education with the latest technology to provide our customers with the highest quality inspection possible.

Pay: $20.00-$23.00 per hour

Expected hours: 40 per week

**Benefits**:

- Dental care
- Extended health care
- Life insurance
- On-site parking

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

Work Location: In person

Application deadline: 2025-02-05
Expected start date: 2025-02-17

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