Administration & Service Support Coordinator

2 weeks ago

Halifax, Canada D&L Engineering Sales Limited Full time

We have an immediate opening at our **Halifax** operation for **Administration & Service Support Coordinator**.

Being a part of our team, you will be able to experience many of the **benefits**below.

- Competitive wages
- Comprehensive health, dental and insurance coverage
- Employer-matched retirement savings and financial planning support
- Paid time off, including vacation, flex time and observed holidays
- Paid training and development opportunities
- Employee and Family Assistance Program (EFAP)
- A supportive, inclusive, and safety-focused work environment

As our **Administration & Service Support Coordinator**, you will be responsible for timely scheduling for the technicians and provide a daily administrative support to the technical services and centralized services teams through management of work orders, sales orders, invoicing, inventory control and reports.

**_
What You'll Do:_**

- Answering incoming calls, greeting walk-in customers and clients, and redirecting them to the appropriate team member.
- Preparing correspondence, reports, project files, and other documents.
- Shipping and receiving products to support day-to-day operations and projects.
- Responsible for ordering materials and products from suppliers and managing delivery dates to ensure it aligns with the project deadlines.
- Supporting various accounting and administrative processes including generating work orders and invoices.
- Assisting with other administrative and recordkeeping requirements, including maintenance of files and records in both paper and electronic form.
- Supporting the sales, estimating, operations and other administrative team members as required.
- Ensure safe work practices are followed safety leadership is demonstrated in all aspects of the job.

**_ What You Bring:_**

- Professional and customer service focused mindset
- High level of self motivation
- Keen attention to detail
- Strong communication and interpersonal skills
- Ability to work both collaboratively with team members, as well as, independently
- Flexibility to address changing situations/priorities and solve problems as they evolve
- Demonstrate a mindset towards continuous learning, as well as an ability to use/learn technology solutions in the execution of their work is a must.

**_ Qualifications:_**

- Minimum of 2+ years’ experience in a busy office environment combined with an educational background in office administration, business management, accounting, or related discipline would be preferred.
- Proficiency working with Microsoft Office, is a must.
- Experience in field service administration or in the industrial and/or construction industries would be an asset.
- Experience with using computerized purchasing and warehousing systems and/or computerized accounting systems (Syspro) would be an asset.
- NOTE: All combinations of education and experience will be considered.

**We foster a respectful and inclusive work environment and embrace diversity, welcoming applicants from all backgrounds and experiences.**

**If you're excited about this role but don't meet every requirement, we still encourage you to apply

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