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Accounts Payable Associate

2 weeks ago

Aurora, Canada Browne Group Inc. Full time

**Position Overview**:
The Accounts Payable Associate is a full 5 day/week in-office role that is responsible for processing and managing outgoing payments and ensuring timely and accurate payment of invoices with accurate coding in the GL system.

**Key Responsibilities**:

- **Invoice Processing**:

- Review, verify, and process vendor invoices ensuring accuracy and proper approval.
- Match purchase orders, receipts, and invoices to confirm legitimacy.
- Ability to exercise sound judgement to accurately select appropriate GL codes for expense allocation.
- **Payment Processing**:

- Prepare and process biweekly ACH, Wire and cheque payments.
- Schedule and ensure timely payment of all invoices to avoid late fees and penalties.
- **Vendor Management**:

- Communicate professionally with vendors regarding payment inquiries and discrepancies.
- Set up and maintain vendor accounts in the ERP system.
- Set up and manage vendor templates within banking systems to streamline payment processing and ensure accuracy.
- Prepare/generate vendor remittance summaries.
- **Expense Reporting**:

- Process employee expense reports in accordance with the Company’s Travel & Expense policy and appropriately inquire when variations are seen.
- Reconcile corporate credit card transactions by verifying them against receipts and ensuring proper authorization.
- **Reporting**:

- Support month-end and year-end closing processes.
- **Other Duties**:

- Support the year-end audit by providing requested documentation, such as supplier invoices and cash disbursement records.
- Assist in special projects and process improvements.

**Qualifications**:

- **Education**:

- Post-secondary education in accounting, finance, or a related field (preferred).
- **Experience**:

- 2-3 years experience in full accounts payable cycle or a similar accounting role.
- Experience with accounting software (e.g., Microsoft Business Central) is an asset.
- **Skills**:

- Strong attention to detail and accuracy, with a proactive approach to reviewing own work to reduce errors.
- Excellent organizational and time-management skills.
- Maintains a positive and professional attitude with a strong commitment to continuous learning and process improvement.
- Proficient in Microsoft Office, especially Excel.
- Strong communication and problem-solving abilities.
- Ability to work independently and in a team environment.

**Working Conditions**:
Office-based role Monday to Friday within standard working hours (start time between 8-9 am).

Occasional overtime may be required during month-end or year-end closing.

**Job Types**: Full-time, Permanent

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Store discount
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Aurora, ON L4G 3X8: reliably commute or plan to relocate before starting work (required)

Application question(s):

- From where and how long is your commute to the address provided?
- This is an in-office role, Monday-Friday. Are you committed to that?
- If an offer is extended to you, what is your availability to start?
- What are your annual salary expectations? Please indicate.

**Experience**:

- Accounts payable: 3 years (required)

Work Location: In person