Accounts Payable Specialist

2 weeks ago

Aurora, Canada Browne Group Inc. Full time

**Position Overview**:
This is an in-office role with standard working hours but requires some limited flexibility in hours required during peak months or year-end closing. We offer a competitive salary and bonus eligibility, benefits after 3 months, free parking and a great work environment.

**Key Responsibilities**:
**Invoice Processing**:

- Review, verify, and process vendor invoices, ensuring accuracy and approvals.
- Match purchase orders, receipts, and invoices to confirm legitimacy.
- Exercise sound judgment to accurately select appropriate GL codes for expense allocation using reference materials.

**Payment Processing**:

- Prepare and process biweekly ACH, wire and cheque payments.
- Schedule and ensure timely payment of all invoices to avoid late fees and penalties.

**Vendor Management**:

- Communicate professionally with vendors for payment inquiries and discrepancies.
- Set up and maintain vendor accounts in the ERP system.
- Set up and manage vendor templates within banking systems to streamline payment processing and ensure accuracy.
- Prepare and generate vendor remittance summaries.

**Expense Reporting**:

- Process employee expense reports in accordance with the Company’s Travel & Expense policy and appropriately inquire when variations seen.
- Reconcile corporate credit card transactions by verifying them against receipts and approvals.

**Reporting**:

- Support month-end and year-end closing processes.

**Other Duties**:

- Support the year-end audit by providing requested documentation, such as supplier invoices and cash disbursement records.
- Assist in special projects and process improvements.

**Qualifications**:

- Post-secondary or college-level education in accounting, business admin. or related.
- 5+ years of experience in the full accounts payable cycle

**Skills**
- Experience with ERP accounting software (we use Microsoft Business Central and will train on)
- Strong attention to detail/accuracy with a proactive approach to reviewing own work
- Excellent organizational and time-management skills.
- Maintains a positive and professional attitude with a strong commitment to continuous learning and process improvement.
- Proficient in Microsoft Office, especially Excel.
- Strong communication and problem-solving abilities.
- Ability to work independently and in a team environment.

**Job Types**: Full-time, Permanent

Pay: $45,000.00-$65,000.00 per year

Additional pay:

- Bonus pay

**Benefits**:

- Casual dress
- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- On-site parking
- Paid time off
- Store discount
- Vision care

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Aurora, ON L4G 3X8: reliably commute or plan to relocate before starting work (required)

Application question(s):

- From where and how long would your commute to the address provided be?
- This is a 5-day work week at the office position. Are you comfortable with it?
- List the ERP systems you previously worked with.
- Score your Excel work knowledge from 1 to 10.
- What is your salary expectation?

**Experience**:

- Accounts Payable full cycle: 5 years (required)

Work Location: In person

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