Accounts Payable Specialist

We are growing

We are hiring an Accounts Payable Specialist to join our team. In this role, you will be responsible for managing an organization's outgoing payments, ensuring that invoices are processed, recorded, and paid accurately and on time. This role is critical for maintaining healthy relationships with vendors, supporting cash flow management, and ensuring compliance with financial regulations and company policies.

WHY JOIN US?

•Annual bonus plan

•Retirement Savings Plan with Employer matching 2x employee contribution

•Overtime, evening and weekend work available and paid at great hourly rates

•Paid vacation pay and statutory holidays

•Team approach to learning and sharing opportunities

•Growing company

•Co-pay Benefit Plan that includes coverage for employee and spousal life insurance, AD&D, Short and long term disability, hospital, prescription drugs, healthcare and dental care

•Professionally managed with a friendly, family-like, culture

•Experienced and highly dedicated office support team

•Family culture

Key Responsibilities

· Process vendor invoices accurately and on time, ensuring compliance with internal approval workflows and purchasing policies.

· Own the full P2P process including invoice matching, exception handling, and problem resolution

· Collaborate with Procurement and Operations to resolve PO/invoice discrepancies and enforce purchasing compliance.

· Maintain accurate and organized AP records to support financial audits and month-end close.

· Assist in 1099 reporting (applicable to US), accrual entries, and vendor reconciliations

· Proactively identify and recommend improvements to AP processes, automation, and controls.

· Ensure vendor master data is accurate and secure; enforce approval protocols for new vendor setup.

· Support implementation of new finance systems or AP automation tools driven by Company goals.

· Participate in special projects as assigned.

Qualifications and Skills

· 1–3 years of experience in accounts payable or a similar financial/bookkeeping role

· Understanding of basic accounting principles, accounts payable processes, accruals, general ledger coding, and account reconciliations

· Proficiency with ERP systems and strong computer skills preferred.

· Knowledge of payment processing methods (cheques, electronic transfers etc.) and familiarity with payment platforms.

· Awareness of relevant regulations, tax requirements, vendor compliance, and internal controls.

· Exceptional attention to detail and accuracy in reviewing invoices and financial records.

· Strong organizational abilities, effective time management and prioritization skills

· Excellent interpersonal and communication skills both written and verbal for working with vendors, suppliers, and internal team members.

· Problem-solving skills to identify and resolve discrepancies or payment issues.

· High level of integrity and ability to maintain confidentiality with sensitive financial information.

Company Overview:

Thermogenics is a leading manufacturer of coiled tube steam, hot water and thermal fluid boilers and related equipment. The product portfolio is primarily used for industrial, commercial and institutional applications across North America. The Company also provides best-in-class parts and 24/7 service support delivered via factory trained technicians and manages a fleet of unique rental equipment to serve temporary or emergency needs. With its comprehensive product and service offering, Thermogenics functions as a one-stop shop for all of its customers' most complex steam and heating requirements.

The Company operates from its head office in Aurora, ON and maintains sales and service operations in Cincinnati, OH., Jacksonville, FL., Orlando FL., Sioux City IA., Hartford CT., and Ottawa ON.

Location:

Aurora, ON

Hiring Accessibility:

We are an equal opportunity employer. Thermogenics welcomes applications from candidates with disabilities; accommodations are available upon request for those who are selected to proceed with the interview process.

Job Types: Full-time, Permanent

Pay: From $65,000.00 per year

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• On-site parking
• Paid time off
• RRSP match

Ability to commute/relocate:

• Aurora, ON L4G 7B2: reliably commute or plan to relocate before starting work (preferred)

Education:

• Bachelor's Degree (preferred)

Experience:

• AP or similar financial/bookkeeping : 2 years (preferred)
• ERP systems: 2 years (preferred)

Work Location: In person