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Executive Assistant

2 weeks ago

Lower Mainland, Canada LDJ Contracting Full time

**Executive Assistant for Home Builder**

**Location: Hybrid - primarily remote with occasional job site visits (approx. once per week at various sites within Lower Mainland, mostly Vancouver or North Shore)**

**Employment Type: Full-time**

**Reports To: Director**

**About the Role**

We are a high-end custom homebuilding and development company seeking a proactive and energetic Executive Assistant (EA) to support both business operations and client care. This role is ideal for someone who thrives in a fast-paced environment, enjoys variety, and brings both organizational precision and warmth to client and team interactions.

You will work directly with leadership to ensure smooth communication, timely execution of projects, and exceptional client experiences throughout the building process and beyond.

**Key Responsibilities**

**1. Administration & Communication**
- Learn and use Buildertrend software for basic project management tasks.
- Handle call management and screening to prioritize communication flow.
- Organize company and project documents using Google Workspace.

**2. Client, Employee, and Trade Relations**
- Maintain strong communication with clients, trades, and employees.
- Organize client/trade appreciation activities, milestone celebrations, and thoughtful touches (e.g., coffee and donut drop-offs at job sites).
- Support a culture of positive jobsite morale and client satisfaction.
- Coordinate events and client engagement initiatives.
- Actively manage and strengthen client relationships through ongoing check-ins and professional communication.

**3. Scheduling & Coordination**
- Manage the Director’s personal and business schedule as it relates to work.
- Assist with project coordination, including ordering finishing materials, printing site documents, and handling pick-ups/drop-offs of non-construction items (plans, engineering documents, etc.).
- Oversee credit card payments, expense tracking, and general finance organization (personal and business).
- Manage social media posting and engagement on behalf of the company.

**4. Jobsite & Field Support**
- Visit job sites approximately once per week to deliver materials, documents, or client/trade items.
- Act as a bridge between office and site operations, ensuring smooth information flow.

**Required Skills & Attributes**
- Strong communication skills, both written and verbal.
- Quick learner with the ability to adapt to new systems and processes.
- Trustworthy and reliable with sensitive information and responsibilities.
- Proficiency in Excel, Google Workspace, and ability to learn new systems quickly (Buildertrend experience is an asset).
- Positive, energetic personality with a customer-service mindset.
- Proven ability to manage multiple priorities and deadlines.
- Reliable vehicle and valid driver’s license (required).

**Preferred Background**
- Experience in construction project coordination or client relations.
- Prior EA or executive support experience is an asset.

**Why Join Us?**
- Work closely with a forward-thinking leader in the custom homebuilding and development industry.
- Hybrid flexibility: remote work with occasional field visits.
- Opportunity to learn construction project processes while developing as an executive support professional.
- A role with variety and impact—where no two days are the same.

**How to Apply**:
**Job Types**: Full-time, Permanent

Pay: $55,000.00-$75,000.00 per year

**Benefits**:

- Casual dress
- Dental care
- Extended health care
- Vision care
- Work from home

Work Location: Remote