Administrative Assistant

7 days ago

Saskatoon, Canada GeoVerra Full time

**What the position entails**:
GeoVerra is currently seeking an Administrative Assistant to join our team in Saskatoon, SK reporting to the National Manager, Business Support. This is a great opportunity for someone looking for full-time work within a fast-paced organization. This position requires management of multiple requests and timelines while ensuring that deliverables are achieved. The ability to effectively communicate with all internal/external stakeholders is essential.

**This position will be**Full time up to 40hrs/week onsite.**

**What you will do**:

- Assist with departmental/office projects by providing assistance to all departmental staff with project requirements, correspondence, etc. especially those outlined in the Business Support Matrix.
- Provide various administrative/clerical support to the office as assigned including reception
- Review invoices for accuracy and support process for timely payment.
- Prepares, schedules and attends various department meetings. Records and distributes minutes and create follow-up actions as required.
- Support our safety program with administration of department’s health and safety documentation (i.e.. KPI tracking) as required.
- Follows detailed administrative and procedural process that reduce redundancy, improve accuracy and efficiency, and achieve company objectives.
- Supports a positive working team atmosphere and professionalism.
- Identify appropriate training requirements for your role and participate in appropriate training.
- Ensure active communication processes and work activities for projects and services.
- Assigned tasks may include reception, purchase supply orders, booking and arranging travel, search, word and document processing, boardroom/meeting bookings, responding to inquiries, liaison between field and office, time and expense review/submission, LEMs, invoicing/billing, couriers/shipping, etc.

**What you will bring**:

- Post-Secondary education is an asset.
- 3+ years’ experience in Administration.
- Ability to identify issues as they arise and independently formulate and present solutions.
- Computer proficient in MS Outlook, Word, Excel, PowerPoint, MS Teams, and Adobe Acrobat Pro/BlueBeam is desirable
- Extremely high level of discretion, confidentiality, tact and diplomacy.
- Interest in continuous learning, with the initiative and desire to take on evolving and more challenging demands.
- Ability to work effectively and competently with people at all levels in the organization; is a great team member.
- Ability to work without supervision; effective time management and strong organizational skills.
- High attention to detail and accuracy required.
- Contribute on an on-going basis toward maintaining a safe working environment both for yourself and for those working with you or in your close vicinity.
- Excellent written and verbal communication skills.
- Ability to work to deadlines and see tasks through to completion.
- Adaptable and able to think outside the box.

**What we offer**
- Competitive compensation
- Comprehensive benefit package including Health, Dental and Health Spending Account.
- coverage, vacation, wellness days, and RRSP matching contributions.
- Tools and services to support your mental wellness
- Work-life balance
- Growth and advancement opportunities
- Paid professional dues.
- Continuing education and professional development.

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