Administrative Assistant

**Position Details**:
**Vacancies**: 2

**Current Rate of Pay**: Min = $31.79/hr, Max = $34.47/hr

**Employment type**: 1 x Fulltime Contract, 1 x Fulltime Permanent

**Duration of employment**: Contract position is for 1 year, with possibility of 1 year extension

**Hours of work**: 35 hrs/week

**Work location**: Head Office

**Division**: CEO’s Office

**Business unit**: Government and Community Relations

**Travel**: 5%

**Remote Work**: Hybrid

**About TRCA**:
With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.

TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.

**How you will contribute as part of the TRCA team**:
There are two opportunities as an Administrative Assistant within this division:
Req. 594 - Administrative Assistant, Government and Community Relations, Peel/York Watersheds, Fulltime Contract

Req. 598 - Administrative Assistant, Government and Community Relations, Toronto/Durham Watersheds, Fulltime Permanent

Reporting to the Senior Manager, the Administrative Assistant is responsible for providing a broad range of administrative and general office support to their designated team(s)/division. The Administrative Assistant exercises judgement and decision making to provide effective and efficient administrative services to their designated team(s)/division.

**Major Responsibilities**:

- Provide administrative support to the Senior Managers which includes but is not limited to minute taking, memo/documentation creation, committee support, presentation and report development and maintaining an effective filing system.
- Ensure the timely processing of accounts payable invoices, cheque requisitions, distribution of payments and the maintaining of program budgets and financial records.
- Collect and track data, research information, sort and distribute mail, process expense claims, schedule and organize meetings, and perform other administrative assignments as required.
- Coordinating, organizing and planning in person and virtual meetings.
- Provide procurement support to teams.
- Consistently exercise discretion in handling correspondence, information and all matters of confidentiality; raise issues where appropriate.
- Provides reception relief and support.
- Provides administrative assistance with staff time sheets.
- Other duties as assigned.

**What will you need to succeed**:

- Two (2) year College Certificate or diploma in office administration or combination of equivalent post-secondary education and experience
- Two (2) to three (3) years of proven experience as an administrative assistant or office administrator.
- Effective organizational and time management skills.
- Strong interpersonal skills and demonstrated ability to work effectively, both independently and as a team member.
- Excellent verbal and written communication skills.
- Demonstrated ability to interact effectively and courteously with all levels of staff and public contacts in a client service environment.
- Demonstrated ability to exercise discretion and judgment when handling confidential, sensitive and/or controversial information.
- Strong computer literacy aptitude in utilizing Microsoft Office Suite (Teams, SharePoint, Access, Excel, PowerPoint, Word), Adobe Acrobat, Lotus Notes, and the Internet.

**What TRCA has to offer you**:
As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare).

**You will be part of a diverse and inclusive organization that**:

- Makes a positive difference in the communities we serve.
- Fosters high performance and collaborative teams.
- Provides continuous learning and development opportunities.
- Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan - OMERS/OTPP).
- Pregnancy & Parental Leave Top-Up Program.
- Provides unique TRCA Perks.
- Provides flexible work arrangements.
- Offers potential for career growth and advancement.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.

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