Academic Administrative Assistant

**Company Biography**:
Lambton College is always proud to acknowledge that it is located on the beautiful homeland that is the traditional territory of the Ojibwe, Potawatomi and Odawa Nations. As the second-oldest college in the Ontario publicly assisted system, we have served our learners and communities for nearly 60 years, and with ALL IN: The 2025-2029 Lambton College Strategic Plan, we are charting a strong and steady course towards the next 60.

We are providing our students with the best learning and research experiences to ensure they are well-equipped to contribute to, and thrive in, a world of opportunity.

We are fostering a vibrant culture of community, collegiality, and professional growth for our people to ensure we are the best at being better.

And we are continuing to form academic, research, and community partnerships that create value for our local and global community and elevate student and client impacts at local, national, and international scales.

ALL IN: The 2025-2029 Lambton College Strategic Plan

**Specific Accountabilities**:

- Organizes and tracks faculty evaluations, May/June objectives, as well as SWF meetings with faculty
- Helps assess the need for Work Study or EBAT students
- Works with course leads to ensure course outlines are updated in COMMS
- Organizes and takes minutes for all PAC meetings and, when required, for meetings within the Division Department
- Organizes Academic Integrity meetings between the Dean, if required
- First point of contact for faculty, students and community for general information; department inbox
- Creates/composes and manages confidential and routine correspondence for the Dean and School, and external affiliated contacts, eg, PAC members
- Tracks and monitors grade change requests, pre-requisite waiver requests for the department
- Oversight of JIRA ticketing to Dean’s office, office supplies ordering and purchasing, and student requests
- Manages all Divisional records & correspondence, records retention
- Verify payroll data information for all part-time, sessional, partial-load load and contracted services employees
- Plans, maintains and manages Dean's schedule
- Assists the Dean in tracking, monitoring and organizing incoming meeting requests
- Organizes faculty feedback and faculty involvement in events
- Assists with school meeting planning/orientations
- Books the student forums and assists with collecting/storing student representative information
- Reconciles visa statements for Dean

**About the Position**:
This is a temporary full time Appendix D position, replacing a bargaining unit employee, working 35 hours per week at an hourly rate of $29.83 - this position will be approximately 6 months in length.

The primary function of the reole is to provide administrative support to the Dean of the School of Applied Science, Engineering Technology, and Trades as well as administrative, secretarial and receptionist support to the Division as a whole.

**Qualifications**:

- At minimum a 2 year diploma in Office Administration
- At minimum 3 years of experience in an administrative office environment
- Demonstrated computer skills - Microsoft Suite & ability to learn new systems
- Excellent communication and interpersonal skills
- Excellent organizational, time-management skills
- Excellent writing skills
- Good conflict resolution skills
- Demonstrates respect for confidentiality
- Respectful of the needs of contacts - internal/external
- Independent, Self-starter
- Capable of multi-tasking
- Ability to deal professionally and apathetically with students demonstrating anxiety related to academic and personal stresses

**Closing Statement**:
Lambton College is committed to an inclusive, barrier-free selection process. If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process. Information received relating to accommodation needs of applicants will be addressed confidentially.

**Employee Perks**:
Lambton College provides a wide range of exciting opportunities for both unionized and non-unionized positions with competitive total compensation packages, wages and benefits.

**Investing in our People**:
Lambton College is committed to the personal and professional growth of all our employees. Employees of Lambton College are incredibly valued and part of a transformative adventure. They enjoy an engaging and vibrant culture where they are encouraged to realize their full potential via development opportunities and accessible, supportive employee wellness initiatives.

Investing in our People

**Lifetime Retirement Pension - Defined Benefit Pension Plan**:
Our employee benefit package includes a defined benefit pension to help you create a secure future. The CAAT Pension Plan provides you with a predictable lifetime retirement income, survivor benefits, early retirement options, and more without the stress of making investment decisions. CAAT ma