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Administrative Assistant
3 weeks ago
Exterior Finishing is looking to add a talented person to our team.
As we continue to evolve, we are seeking a dynamic and adaptable Office Administrator to play a key role in supporting our expanding operations. This position offers the opportunity to take on new responsibilities and grow alongside our team. If you're organized, proactive, and excited about contributing to an evolving workplace, we want to hear from you
We offer a safe, positive working environment with flexible hours, an employee benefit package, DPSP, and group RRSP.
**Key Responsibilities**:
- Oversee day-to-day office operations, including office supplies, equipment, and space management, with opportunities to implement new systems and processes.
- Coordinate scheduling, meetings, and appointments, adapting as needs shift and evolve.
- Help maintain and improve filing systems (digital and physical), exploring new tools to increase efficiency and organization.
- Assist in organizing office events, team-building activities, and company-wide initiatives as our company culture continues to develop.
- Provide support across departments, taking on new responsibilities and projects as needed in a rapidly changing environment.
- Assist bookkeeper with accounts payable, and maintaining accurate records.
- Assist with accounts receivable, including invoicing clients, tracking payments, and ensuring that all transactions are recorded accurately.
- Assist with billing processes, ensuring proper documentation and communication with clients regarding payments and outstanding balances.
- Troubleshoot office-related issues and identify solutions that improve overall office functionality and employee experience.
**Qualifications**:
- Experience in office administration, office management, or a related role, with experience in payroll, accounts payable, accounts receivable, and billing.
- Strong proficiency in MS Office (Word, Excel, Access, Outlook), with a willingness to learn new software or tools as needed.
- Ability to adapt and thrive in a changing environment, with a proactive and solution-oriented mindset.
- Strong organizational and multitasking skills, with attention to detail and time management.
- Excellent verbal and written communication skills.
- Comfort with taking on evolving responsibilities and collaborating across teams.
- High school diploma required; post-secondary degree preferred.
*
- **Communication Skills**:
**Benefits**:
- Competitive wage based on experience.
- Health, dental, and vision insurance options.
- Paid time off and holidays.
- Opportunities for professional development and growth as the role and company evolve.
**How to Apply**:
We look forward to seeing how you can grow with us
**Job Types**: Full-time, Part-time
Pay: $23.00-$25.00 per hour
Expected hours: 24 - 32 per week
**Benefits**:
- Company pension
- Dental care
- Disability insurance
- Extended health care
- Life insurance
- On-site parking
- Vision care
Flexible language requirement:
- French not required
Schedule:
- Day shift
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- administrative assistant: 1 year (required)
- receptionist: 1 year (required)
**Language**:
- English (preferred)
Work Location: In person
Expected start date: 2025-06-23
