Administrative Assistant

9 hours ago

Thunder Bay, Canada Public Health Ontario Full time

**JR101561**

**Administrative Assistant**

**Location: PHO Thunder Bay Laboratory, 336 South Syndicate Avenue, Thunder Bay, ON**

**Department: Thunder Bay Laboratory**

**The Role**:
To provide a range of administrative services to support the operations and services of an assigned unit/department.

**Key Responsibilities-**
- Provides various administrative services to support the programs, services and/or operations of an assigned unit/department.
- Coordinates work flow in support of unit/department programs/services/operations.
- Responds to calls and provides information to contacts regarding program specific administrative processes requiring coordination of information with others to provide services and resolve problems.
- Coordinates administrative matters for the unit/department (e.g. invoice processing, maintaining supply inventory and purchasing supplies and equipment, contracts, PCard reconciliation, human resource forms).
- Arranges scheduling and logistics of meetings Establishes and/or maintains filing and related office systems containing letters, memoranda, reports, minutes, regulatory records, or clients' files.
- Establishes and/or maintains filing and related office systems containing letter, memoranda, reports, minutes, regulatory records or client's files.
- Supports research administration (e.g., updating commons CVs, coordinating publication materials)
- Contributes to, and provides input into unit business processes/ procedures.
- Provides back-up support to team members during peak periods, such as data entry or processing of forms and provides coverage for the main reception area as required.
- Performs other duties as assigned.

**Knowledge and Skills**
- Expertise in Word, Excel and PowerPoint.
- Knowledge of program specific administrative processes, practices, and procedures to provide a range of administrative services in support of service/program delivery.
- Knowledge and skills in the use of various general office and specialized software (spreadsheet, accounts, database management).

**Education and Experience-**
- Completion of a post-secondary secretarial or administrative assistant program.
- Three years' of related administrative support experience.

**Attributes and Competencies-**
- Oral communication and interpersonal skills to respond to calls, liaise with staff across the unit/department/organization.
- Written communication skills to draft responses to inquiries.
- Organizational skills to arrange logistics of meetings, coordinate work flow and coordinate other administrative matters.

Duration: Permanent

Hours of Work: Full time, 36.25 hours per week

Compensation Group:Ontario Public Service Employees Union

Salary :$26.41 - $29.76

Posting Date: 01-13-2025

Closing Date: 01-28-2025
- While we thank all applicants for their interest, only those selected to move forward in the recruitment process will be contacted. Any information obtained during the course of recruitment will be used for employment recruitment purposes only, and not for any other purpose._

**Job Types**: Full-time, Permanent

Pay: $26.41-$29.76 per hour

Expected hours: 36.25 per week

**Benefits**:

- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- RRSP match
- Vision care

Schedule:

- Monday to Friday

Work Location: In person

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