Purchasing and Inventory Coordinator

**THE OPPORTUNITY**

Wholesome Kids Catering is a market leading catering company that provides healthy, delicious, child-friendly meals, and snacks to childcare centres and schools. Our caring, experienced staff are passionate about providing great food and great service to all our customers. Our culture is one where we value trusted partnerships, enable growth and the ability to excel and be fully engaged, value integrity and focus on making an impact on our clients, customers, co-workers, and communities.

Wholesome Kids Catering has had double digit growth over the last 5 years and our priority for the next five years is to continue growth in both core and new business platforms which will leverage the available capacity in our state-of-the-art custom designed facility and will deliver on the overall strategic long-term revenue and profit goals of the business. As we nourish children with wholesome food to help them grow and thrive in the GTHA, we would love you to join us and become a part of our dynamic team.

**THE ROLE**

The Purchasing and Inventory Coordinator will maintain inventory levels to ensure production needs are met. The person in this role will provide support to the Purchasing Manager as well as work in collaboration with the Production team. The Purchasing and Inventory Coordinator will engage in creating relationships with suppliers. Using Wholesome Kids Catering’s ERP system, it is expected this person will a match Purchase orders to deliveries and update the inventory system. The goal is to ensure that daily operations meet and exceed daily performance expectations to increase the company’s overall market share.

The role of the Purchasing and Inventory Coordinator is to effectively manage inventory levels, guaranteeing the fulfillment of production requirements. This position provides valuable support to the Purchasing Manager and collaborates closely with the Production team. Building and nurturing relationships with suppliers is a key aspect of the Purchasing and Inventory Coordinator's responsibilities. Leveraging Wholesome Kids Catering's ERP system, the individual will accurately match purchase orders with deliveries and maintain the inventory system up to date. The ultimate objective is to optimize daily operations, surpassing performance expectations on a regular basis, and thereby contributing to the company's growth in the market.

**SUCCESS**

**EDUCATION & EXPERIENCE**
- College diploma or University degree; or an equivalent combination of related experience and education
- Intermediate knowledge of Microsoft Office Suite of products - Word, Excel, PDF, Outlook
- 2-3 years working in the Food Service, Retail, or Food Production experience.
- 3-4 years working experience as a inventory control clerk and purchasing clerk
- Thorough understanding of distribution/vendor network
- Experience in maintaining HACCP and GMP standards
- Experience in inventory and other modules in an ERP / MS Navision
- Fluency with Technology

**SKILLS, KNOWLEDGE AND ABILITIES**
- Possess strong analytical and negotiating skills
- Exceptional mathematical skills
- Excellent oral and written communication skills
- Strong organizational skills
- Ability to meet deadlines
- Full attention to detail

A Can-Do Attitude:

- Plays to Win
- Respectful of others and self
- Models and upholds the company’s charter and values
- Represents the company in a professional manner
- Displays a high level of Integrity

**KEY RESPONSIBILITIES**

**Inventory Management and Control**
- Daily inspection of the warehouse to ensure the inventory levels are maintained and FIFO process is being utilized and proper HACCP receiving, and storage are being followed.
- Ensures inventory team thoroughly checks products when receiving for quantity, quality, temperature (and other HACCP requirements) and the product received matches the product ordered.
- Proactively resolves variations with the vendors to ensure the food is ready and available for production to meet their demand.
- Generate Daily production guide, weekly purchasing reports from JF and order accordingly
- Direct Buy and Distributors.
- Ensure all the required food is on site 48 hours prior to being needed in production.
- Work closely with Production Supervisors, Receivers and Manager to ensure adequate inventory levels are maintained.
- Preparation and receipt of all purchase orders to JF.
- Preparation and receipt of all purchase orders
- Ensure all purchases meet all CFIA/HACCP requirements
- Monthly physical inventory counts, data entries and analysis of results.
- Work with inventory and production team to ensure the freshest products are on hand and are discarded when expired.
- Proactively and in a timely fashion, communicate supply and inventory challenges (i.e. short or long inventory) to production supervisors, customer service and management.

**Continuous Improvement**
- Actively participates in cross departmental meetings by helping resolve cr